Virtual Executive Assistant to the CEO

We are seeking a highly proactive, solutions-oriented, and strategic Part-Time Executive Assistant to support a dynamic entrepreneur managing multiple businesses, including a recruiting agency, virtual assistance agency. The ideal candidate thrives in fast-paced start-up environments, demonstrates exceptional organizational skills, and is comfortable managing up and having a collaborative partnership with the executive they are supporting.

• Administrative Support:

  • Manage calendars, appointments, and meetings across multiple businesses.
  • Draft, proofread, and edit emails, documents, and presentations.
  • Maintain and organize files, records, and contact databases.

• Operational Assistance:

  • Coordinate tasks and workflows between the entrepreneur and team members.
  • Oversee the timely completion of projects and track progress.
  • Streamline operational processes to improve efficiency.

• Recruitment and Onboarding:

  • Assist in sourcing, screening, and onboarding candidates for the recruiting agency.
  • Maintain a talent database and contribute to creating a positive candidate experience.

• Client and Partner Relations:

  • Act as a liaison between the entrepreneur and clients, vendors, or partners.
  • Schedule and prepare materials for client meetings and presentations.

• Diversity and Inclusion Advocacy:

  • Ensure diverse perspectives are represented in hiring, project execution, and client interactions.
  • Support initiatives to create an inclusive workplace environment.

• Problem-Solving and Decision-Making:

  • Identify challenges and propose actionable solutions to the entrepreneur.
  • Anticipate needs and proactively address them before they arise.

• Proven experience as an executive assistant, virtual assistant, or in a similar role.
• Strong organizational and multitasking skills, with the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Proficiency in productivity tools such as Google Workspace, Microsoft Office, and project management platforms (e.g., ClickUp, Asana, or Trello).
• Demonstrated commitment to diversity, equity, and inclusion in professional settings.
• Ability to work independently with minimal supervision while maintaining accountability.
• High level of discretion and confidentiality.

• Experience in recruitment or human resources.
• Knowledge of virtual assistance best practices.
• Familiarity with CRM tools and talent management systems.
• Background in supporting entrepreneurs or small businesses.

• Hours: Part-time, 5–15 hours per week to start with flexibility to accommodate varying schedules.
• Compensation: $20-$30/hour
• Terms: Part-Time W2 Employee - Ability to accrue PTO
• Location: Hybrid - Candidates located in the Houston, TX area are highly preferred to meet in-person occasionally. 90% of the role will be remote. Fully remote candidates will be considered.