Virtual Assistant – Real Estate

We are seeking a dependable and detail-oriented Virtual Assistant to support the day-to-day operations of a busy real estate office. This remote, part-time position will help agents stay organized by managing communications, coordinating appointments, maintaining property listings, conducting research, and completing general administrative tasks.

The ideal candidate is proactive, responsive, comfortable working independently, and able to manage multiple priorities with minimal supervision.

Schedule: 32+ hours per week

Work arrangement: Remote

Scheduling: Flexible, with the ability to organize your own schedule around business needs

Growth potential: Opportunity to take on additional responsibilities and hours over time

Performance review: Initial review after three weeks, with the potential for a compensation adjustment based on performance

Key Responsibilities:

• Communication and Scheduling
• Monitor and manage a shared email inbox
• Respond professionally and promptly to inquiries
• Coordinate meetings, property showings, and appointments
• Communicate with agents, clients, prospective tenants, and vendors
• Follow up on outstanding requests and scheduling needs

Property Listings and Market Research:

• Create, publish, and update residential sale and rental listings
• Maintain accurate property details, pricing, availability, and photos
• Post listings across platforms such as MLSListings, Zillow, Craigslist, TurboTenant, and Zumper
• Research properties, neighborhoods, rental rates, and local market information
• Assist with identifying, organizing, and screening prospective leads

Document and Administrative Support:

• Draft, format, proofread, and organize business documents
• Convert files between Microsoft Word, Excel, and PDF formats
• Complete accurate data entry and maintain organized digital records
• Update spreadsheets, trackers, and internal reports
• Assist with basic budget tracking and routine office administration
• Maintain clear electronic filing systems for easy document retrieval