Executive Assistant

This is our first Executive Assistant hire, supporting three members of our founding and executive team: our CEO, COO, and CTO. You'll be the person who makes their weeks work, bringing structure, organization, and thoughtful coordination to a fast-moving environment. This role is ideal for someone who has operated in an early-stage startup, thrives in ambiguity, anticipates what’s needed, and is excited to build the Executive Assistant function at Archy from the ground up.

This is not a task-taking role. You'll be making judgment calls daily about what deserves an executive's time, what can wait, and what shouldn't happen at all. You'll have visibility into highly sensitive and confidential information across nearly every part of the company, and we’ll expect you to handle that access with exceptional discretion and judgment. Just as importantly, you'll use that context to anticipate needs and get ahead of problems rather than react to them.

Job Responsibilities

• Calendar Management: Own complex calendars for three executives, using judgment to prioritize competing demands, protect focus time, and structure days around the highest-impact work.
• Travel Coordination: Own end-to-end domestic travel, including flights, hotels, ground transportation, and detailed itineraries, with the ability to quickly adjust when plans change.
• Meeting Preparation & Follow-Through: Ensure agendas and pre-reads are ready in advance, capture key decisions and action items, and drive follow-through on commitments.
• Executive Communication: Serve as a trusted extension of the executives you support, communicating with professionalism, sound judgment, and discretion across internal and external stakeholders.
• Board & Investor Coordination: Manage scheduling and logistics across board members, investors, and internal stakeholders, and ensure follow-ups don’t fall through the cracks.
• Event Planning: Coordinate leadership offsites, team and customer dinners, and key company events, including our annual company offsite and user conference.
• Executive Operations: Manage expense reporting, vendor and subscription administration, and route contracts and requests to the appropriate owners.
• Cross-Functional Follow-Through: Keep priorities moving by proactively following up with senior leaders on deadlines, decisions, and commitments on behalf of the executives you support.

Job Requirements

• 5+ years supporting senior executives, ideally including a founder or CEO at a high-growth company
• Strong judgment. You can say no on someone's behalf and be right, and you know which decisions to make yourself versus escalate
• Exceptional discretion when handling sensitive and confidential information is non-negotiable
• Anticipation. You solve problems before they're raised rather than waiting to be asked
• Excellent written communication, including the ability to write convincingly in someone else's voice
• Obsessive follow-through. You have your own system for tracking commitments and you never need to be reminded twice
• Comfort with constant change and the ability to adapt quickly when priorities and plans shift
• Directness and confidence to push back when needed and hold senior leaders accountable to deadlines and commitments
• Leverage AI tools and automation in everyday work to move faster, improve outcomes and continuously raise the bar on how we operate
• Fluency with Google Workspace, Slack, and comfort adopting new tools quickly
• Preferred time zone work locations in Central Standard and Mountain Time