Strategic Executive Assistant to Founder / GP of Female-led VC Fund

Responsibilities:

• Proactive scheduling for the General Partner by anticipating conflicts, optimizing time blocks, and ensuring smooth daily operations.
• Inbox and communications management. Maintain comprehensive tracking of scheduling to-dos and meeting follow-ups, while also taking ownership and action on emails where able to. 
• Relationship management through CRM and outreach coordination by tracking relationships and proactively reminding about important touchpoints and follow-ups.
• Manage fundraising pipeline and follow-ups, including sending thank you notes and file links. Assist with priority setting and communications, understanding stakeholder relationships, communication priorities, and what requires urgent attention.
• Support LP communications and founder relationship management.
• Draft communications such as cold outreach, newsletters, emails, and LinkedIn posts.
• Plan and execute quarterly and annual events (ranging from 10-20 people to 50-100 people) at various venues, including the Partner's residence and restaurants. Handle all event logistics from venue selection to vendor coordination and post-event follow-up.
• Support investor events, portfolio company gatherings, and industry networking events.
• Arrange travel itineraries for the General Partner and ensure schedules accommodate travel requirements. Pre-travel accountability management to ensure all critical tasks are completed before departure.
• Handle personal appointments, reservations, and personal travel that intersect with business needs.
• Systemize and establish processes to ensure seamless daily operations. Establish and manage payroll systems for employees and contractors. Research and implement appropriate platforms (Ramp, Gusto, or similar).
• Assist with additional projects and tasks, as needed.

Qualifications:

• 4+ years of experience as an Executive Assistant, ideally from a startup, fast-paced environment. Previous experience working in VC is a plus.
• Innate understanding of the VC ecosystem, LPs, Startups, co-investors, and the relationships with each.
• Excellent communication style, both verbal and written.
• Ability to adapt and be flexible to changes within a growing firm.
• Strategic thinking ability, can understand context, relationships, and business priorities.
• Exceptional organizational skills with proven ability to manage complex, competing priorities
• Detail-oriented and organized. Strong ability to not let things slip through the cracks.
• Proactive and self-motivated. You work well independently and take ownership. 
• Interest in or passion for supporting entrepreneurs and the venture capital ecosystem
• Collaborative, team player willing to help where needed.
• Tech-savvy. Experience with CRM systems and relationship management tools, familiarity with AI tools.