Position : Senior Executive Assistant
Work Hours (Client) : US work hours
Pay Range : $1500 - $2000 USD/month (varies based on skill set and experience level)
Location of Search : South Africa, Philippines, Latin America, or Any Region
Work Location : REMOTE
Company/Client Overview:
Our mission: Connect internet capital market participants
The next generation of financial markets are being built on global and permissionless distributed ledgers.
Our mission is to accelerate the flow of capital between participants by providing the best market intelligence and distribution platform for investors, issuers, and blockchains.
What we do: Provide source-of-truth market intelligence and distribution
We aggregate and standardize tokenized real-world asset data across a fragmented ecosystem, from different blockchains to token standards to asset classes.
By partnering directly with asset issuers and systematically verifying data, we are able to provide an accurate and unified source-of-truth for the tokenization industry.
Duties and Responsibilities:
We are seeking a highly experienced, proactive Senior Executive Assistant to support the Founder, Adam, across a range of responsibilities including operations, sales, marketing, and personal administration. This is not a task-taking role — we're looking for a sharp, reliable professional who can think independently, offer insights, and serve as an extension of the founder in both strategy and execution.
- Executive Support: Manage the founder’s inbox and calendar, ensuring efficient scheduling, timely follow-ups, and conflict resolution
- Personal & Team Administration: Handle travel planning, personal bookings, team meeting coordination, and occasional office errands
- Operations Management: Track inbound leads, manage responses promptly, and maintain organized records of prospects and client interactions
- Client Engagement: Act in a BDR-style capacity by converting leads, setting up client meetings, and ensuring strong initial engagement
- Social Media Support: Assist with content creation, basic posting, and coordination for social media channels
- Process Ownership: Take initiative in improving workflows, anticipating needs, and flagging critical issues or priorities
- Anticipate needs and raise flags — e.g., if a request conflicts with a key meeting, provide context and alternatives
- Maintain high standards of discretion, confidentiality, and security in all communications and tasks
Minimum Requirements:
Language requirement: Excellent English Communication Skills
Experience: 10+ years of related experience
- 10+ years of experience as an Executive Assistant or in Operations, ideally supporting founders or C-suite executives
- Strong background in operations-heavy environments — you’ve handled fast-paced, high-volume task flows before
- Excellent written and verbal professional communication skills
- Proven ability to interact with clients and stakeholders at a senior level
- Experience in client-facing roles, with a proactive approach to converting leads and scheduling meetings
- Tech-savvy — comfortable using CRMs, scheduling tools, Google Workspace, Slack, and similar platforms
- Strong judgment and problem-solving skills; able to anticipate issues and propose practical solutions
- Trustworthy, discreet, and comfortable handling sensitive personal and business information
- A self-starter with a strong sense of ownership and the ability to work independently and take initiative