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Lead Executive Assistant to Office of the Founder of Venture Firm

Bloom Talent
Full-time
Remote
United States
Executive Assistant Jobs
High-profile, Founding Partner of venture firm is looking for a Lead Executive Assistant to join his office alongside two other EAs to support him holistically. In this role, you will serve as the Founderā€™s right hand, expertly threading the needle between professional and personal commitments through strategic calendar management, communication drafting, fundraising support, and coordinating workflow for this collaborative EA support team. With strong executive presence, youā€™ll serve as a strategic connector across the firmā€™s leadership, building strong relationships with the partners by joining meetings and deal discussions to stay informed to help the Founder make strategic decisions. This person will also serve as a liaison with external Board of Directors and Family Office, manage private planes, and provide backup personal support when needed. This role will be primarily remote, though preference for NYC-based candidates to support events and on-site needs. There will also be some travel required. 180-190K+ DOE + bonus, carry component, 100% benefits including dependents, personal development stipend, flexible PTO, and other great perks!
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Responsibilities:
  • Lead the Office of the Founder as primary point of contact, collaborating with two EAs to deliver seamless support across professional and personal prioritiesā€”protecting time, anticipating needs, and driving key initiatives forward.
  • Manage the Founderā€™s email inbox and communications, including drafting and ghostwriting external communications.
  • Strategic calendar management, ensuring time optimization, prioritization, and alignment with personal and business commitments.
  • Support fundraising through strategic planning and tracking in partnership with the Founder.
  • Oversee speaking engagement logistics, including planning, execution, and on-site coordination.
  • Act as liaison to the Founder's external boards and family office.Ā 
  • Driving operational effectiveness and quality within the Founder's office, managing workflows, documents, systems, compliance, expenses, and information flow across platforms.
  • In partnership with the team, manage complex travel and trip logistics.
  • Manage Founder's private plane, including liaising with partners, tracking maintenance, and hiring staff as needed.Ā 
  • Delegate work to the support team as needed, ensuring quality, efficiency, and timely completion of tasks.
  • Provide integrated personal and professional support for the Founder, stepping in wherever needed and collaborating closely with the broader EA team to ensure seamless coordination across all aspects of the Founderā€™s life.
Qualifications:
  • 7+ years of experience as an Executive Assistant supporting a Founder or senior executive in a fast-paced, high-velocity environment with both professional and personal support responsibilities.
  • Exceptional written and verbal communication skills with polished stakeholder presence and the ability to act as a proxy for the Founder to support relationship management.
  • Expert-level calendar and prioritization skills, demonstrating strong judgment around boundaries, preferences, and tradeoffs.
  • Highly autonomous, resourceful, and able to build new processes with limited direction while maintaining strong standards and discretion.
  • Strong problem-solving ability, quick learning, independent research skills, and adaptability to new information or changing priorities.
  • Flexible, adaptable, and able to balance accommodating working styles with improving efficiency and creating streamlined processes.
  • Comfortable working remotely, staying responsive, and keeping up with high-velocity communication and rapid daily changes.
  • Strong pulse and knowledge of New Yorkā€™s logistics, travel patterns, and general environment is ideal.
  • Ability to operate with a 24/7 mindset, adjusting to late-night updates, weekend needs, and shifting next-day plans.
  • Tech-fluent and comfortable managing multiple tools and platforms, including Google Workspace, Slack, email systems, and operational software.
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*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.
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