***This is a remote role from Utah. Only candidates based in Utah will be considered. ***
Job Summary:
As an Executive Assistant for Bamboo Insurance, you will play a pivotal role in supporting the CEO and ensuring the efficient operation of the company's executive office. This role combines administrative and personal assistant responsibilities, requiring strong organizational skills, attention to detail, and the ability to handle a wide range of tasks. This position offers the opportunity to work closely with the CEO of Bamboo Insurance, providing valuable support in a dynamic and growing insurance company. The successful candidate will play a crucial role in helping the CEO manage their responsibilities and ensure the smooth functioning of the executive office.
Duties/Responsibilities:
Ā· Executive Support:
- Act as the primary point of contact for the CEO, managing their calendar, travel, scheduling appointments, and arranging meetings.
- Prepare and edit correspondence, reports, and presentations for the CEO.
- Screen and prioritize incoming requests for the CEO, ensuring that important matters are addressed promptly.
- Assist in preparing for meetings, including gathering relevant documents and information.
Ā· Personal Assistant Support
- Assist the CEO with select personal tasks to ensure they can focus on strategic business matters, including managing personal appointments, reservations, and scheduling.
- Handle occasional personal errands such as gift purchasing, shipping, or event preparation.
- Support planning and coordination of personal travel, including occasional family arrangements and special events.
- Manage select personal expenses and track reimbursements where needed.
- Maintain discretion and confidentiality in handling personal matters at all times.
Ā· Travel Arrangements:
- Arrange travel itineraries, flights, accommodations, and transportation for the CEO.
- Handle travel-related expenses, reimbursements, and expense reporting.
Ā· Communication and Coordination:
- Serve as a liaison between the CEO and other team members, departments, and external stakeholders.
- Coordinate and communicate information effectively within the organization.
Ā· Confidentiality:
- Handle sensitive information and maintain strict confidentiality.
Ā· Other duties as assigned.
Required Skills/Abilities:
Ā· Exceptional organizational and time-management skills.
Ā· Strong written and verbal communication abilities.
Ā· Discretion and the ability to handle confidential information.
Ā· Excellent problem-solving skills and a proactive mindset.
Ā· Strong interpersonal skills and the ability to work effectively with individuals at all levels.
Ā· Flexibility and adaptability to handle a dynamic and fast-paced work environment.
Ā· Ability to establish rapport, credibility, trust, and positive relationships with various stakeholders both internally and externally, including those working remotely.
Ā· Ability to effectively plan and prioritize work activities.
Ā· Attention to detail in work product.
Required Education and Experience:
Ā· Bachelorās degree or equivalent work experience.
Ā· At least 3 years' related experience required.
Ā· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Ā· Proven experience as an executive assistant or office manager, preferable in a corporate setting.
Preferred Requirements:
Ā· Five or more years of related experience.
Ā· Experience working in the insurance industry is a plus.
Physical Requirements:
Ā· Prolonged periods of sitting at a desk and working on a computer.
Salary:Ā Starting at $70,000 annually. Candidate's skills, experience and abilities will be taken into consideration for final offer.
Bamboo is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations.