Executive Assistant to the CEO
Location: Remote (South Africa-based candidates preferred)
Compensation: USD $1,700–$2,500/month
Industry: Financial Services / Online Lending / Real Estate
Schedule: Full-time, 40 hours/week with hours from 8:00 AM–4:00 PM CST (current 3PM - 1AM SAST)
About the Role:
We’re hiring a sharp, proactive Executive Assistant to provide direct support to the CEO of a fast-growing U.S.-based financial services firm focused on real estate lending. This is not a visionary role — it’s an execution role. You’ll be the operational backbone, ensuring that repeatable tasks, scheduling, and internal follow-through are handled smoothly so leadership can stay focused on growth, capital, and market expansion.
This is an ideal opportunity for someone who thrives on structure, takes initiative, and operates with a high degree of ownership and discretion.
Work Structure:
100% virtual
Full-time, 40 hours/week
Core hours: 8:00 AM–4:00 PM CST
Weekly planning call with the CEO
Independent, results-driven work style (no micromanagement)
Calendar & Communication Management
Own the CEO’s calendar (investor calls, internal meetings, interviews, etc.)
Coordinate meetings, send Zoom links, agendas, and follow-ups
Manage email overflow, including LinkedIn and Facebook messages
Handle thank-you notes and professional follow-ups with clients and vendors
Operations & Admin Support
Track KPIs and prep reports for weekly exec meetings
Support loan request workflows and document collection
Maintain internal tools and systems: Asana, Dotloop, Podio, Google Drive
Assist with light travel booking, vendor coordination, and supply orders
Build and refine recurring processes and SOPs
Repetitive Task Execution
Organize incoming documents and folders
Rename and store files consistently
Populate systems like Podio and checklists
Keep projects and loan files updated with clear status communication
Help prevent follow-ups and tasks from falling through the cracks
Strategic Support & Project Assistance
Conduct research and compile supporting data for decision-making
Draft correspondence, internal documentation, and project summaries
Prepare slides, reports, and short-term plans for various initiatives
What We’re Looking For:
2–5 years’ experience in a high-level EA, ops, or admin role
Strong attention to detail and ability to operate independently
High discretion and ability to manage sensitive information
Tech-savvy and fast to learn new tools and platforms
Excellent written and verbal communication in English
Highly organized, thick-skinned, and comfortable pushing back with well-considered suggestions
Self-directed and naturally proactive — you take ownership, not just instructions
Tools You'll Use:
Google Workspace (Docs, Sheets, Drive, Calendar)
Asana
Dotloop
Podio
Kartra
Zoom
Zapier
Calendly
No need to be an expert in all of them — what matters most is your ability to learn quickly and bring order to systems.
KPIs Include:
Timely, accurate deliverables
Calendar efficiency and inbox management
CEO satisfaction with executive support
Initiative and ability to anticipate needs
Strong alignment with CST working hours
1,700-2,500 USD/month
Work Structure:
100% virtual
Full-time, 40 hours/week
Core hours: 8:00 AM–4:00 PM CST
Weekly planning call with the CEO