Executive Assistant/Project Manager for an Environmental Consultancy in the US (Home Based Part Time)

• Handle travel arrangements including hotel bookings and flights with approval.

• Review and summarize priority emails, read them aloud during scheduled check-ins as needed, and turn the CEO’s verbal direction into clear, professional email drafts.

• Coordinate active client projects by maintaining timelines, tracking deliverables, preparing next steps, and proactively keeping the CEO on track with commitments and deadlines.

• Respond to prospective-client inquiries using approved messaging, explain the process of working with the company, and coordinate discovery calls and next steps.

• Support faster proposal turnaround by gathering necessary information, preparing drafts from approved services and pricing, and tracking proposals through follow-up and decision.

• Maintain a lead and client tracker with clear next actions. Consistently follow up with inquiries, nurture prospective-client relationships, and identify opportunities to reconnect with past clients.

• Learn and document the CEO’s recurring client workflows, from initial inquiry through proposal, onboarding, delivery, and closeout. Turn those workflows into practical templates, checklists, and repeatable processes.

• Coordinate meeting logistics, agendas, notes, and action items; organize client files and follow up with collaborators on outstanding tasks.

• Provide a brief weekly summary of project deadlines, proposal and lead activity, outstanding follow-ups, and decisions needed from the CEO.