Executive Assistant for an Energy Consulting and System Design Firm in Australia (Home Based Part Time)

• Proactively manage the CEO's calendar, appointments, meetings and daily priorities.

• Conduct daily morning planning sessions with the CEO to organise tasks and establish priorities.

• Screen and manage incoming calls through the company's existing 1300 phone system.

• Answer general business enquiries, direct calls to the appropriate team members and coordinate callbacks.

• Manage and organise the CEO's Gmail inbox, prioritising important correspondence and following up on outstanding emails.

• Schedule meetings, coordinate appointments and ensure the CEO is prepared for upcoming commitments.

• Manage and track tasks, deadlines and outstanding actions using ClickUp.

• Follow up with the CEO and other team members to ensure important tasks are completed on time.

• Monitor critical business deadlines, including grant applications and other time-sensitive requirements.

• Help minimise interruptions and ensure the CEO can focus on important technical and business responsibilities.

• Maintain clear communication with the CEO and wider team regarding priorities, appointments and outstanding matters.

• Take ownership of executive administration and proactively identify tasks requiring attention.