Executive Assistant

Company Description

Symmetry IT is a leading provider of managed services, proudly serving businesses across Florida and Texas. We specialize in delivering custom IT support and security solutions tailored to meet the unique needs of our clients. With a commitment to innovation and excellence, we empower businesses to operate securely and efficiently. At Symmetry IT, we offer a fun and dynamic work environment where mentorship and professional growth are at the core of our culture. Join us and be part of a team that values collaboration, learning, and making a difference.

Job Description

We are seeking a highly organized and proactive Executive Assistant to support the Vice President of IT. This role requires excellent communication, follow-through, and multitasking skills to help manage a dynamic schedule, coordinate critical meetings, and ensure timely execution of IT projects and initiatives. The ideal candidate will have a strong administrative background, with a working knowledge of IT environments and basic project coordination.

Key Responsibilities

Manage and prioritize the VP’s inbox, flagging urgent items and drafting responses where appropriate

Schedule and coordinate internal and external meetings, including preparing agendas, taking notes, and tracking action items

Create, assign, and follow up on tasks resulting from meetings or communications to ensure timely completion

Maintain a clear and organized system for managing the VP’s calendar, appointments, and commitments

Track key IT project deadlines, deliverables, and status updates to assist with executive reporting and oversight

Prepare presentations, summaries, and other documents as needed

Liaise with internal departments and external vendors to support initiatives led by the IT department

Handle confidential information with discretion and professionalism

Support basic IT research or administrative tasks related to procurement, service requests, or ticket tracking

Assist in onboarding or coordination efforts for IT staff and contractors

Perform other duties as assigned to ensure the effectiveness of the VP’s operations

Qualifications

2+ years of experience in an administrative or executive assistant role

Strong organizational, time management, and communication skills

Proficiency in Microsoft 365 (Outlook, Word, Excel, Teams) and familiarity with project/task management tools

Basic understanding of IT concepts or experience supporting a technical team is a plus

Knowledge of project coordination or exposure to project management methodologies is preferred

Additional Information

• Schedule: Monday–Friday, normal business hours EST

• Compensation: Based on experience and availability