Executive Assistant

Executive Administrative Support

Working Hours: 9am - 6pm PST

Location: Remote

Monthly Salary: $1000-1800

Job Summary

We are seeking a highly organized and efficient virtual assistant to support the operations and administrative needs of our small creative studio. In this role, you will be responsible for handling a variety of HR, production, bookkeeping, and light social media/community management tasks to help streamline our business processes and free up our team to focus on core creative work.

Key Responsibilities:

• HR administration, including managing contractor onboarding, payroll, benefits, and reimbursements
• Production administration, including booking travel and accommodations for our team and contractors
• Bookkeeping and accounts payable, such as invoice processing and dynamic contract generation
• Social media support, including uploading content, writing captions, and light community engagement
• Providing general administrative support, such as calendar management and email/task organization

Requirements:

• 2+ years of experience in a virtual assistant, executive assistant, or similar administrative role
• Strong organizational and time management skills with attention to detail
• Proficiency in common productivity tools (G Suite, Slack, DocuSign, Notion, Canva etc.)
• Experience with bookkeeping and HR processes (bonus for familiarity with Gusto)
• Familiarity with social media platforms and content creation
• Excellent written and verbal communication skills
• Ability to work independently and proactively

If you are an experienced and versatile virtual assistant looking to make a meaningful impact in a fast-paced creative environment, we'd love to hear from you! Please apply with your resume and a brief cover letter outlining your relevant skills and experience.