| JOB SUMMARY The Executive Assistant provides multi-faceted administrative support and assistance ensuring efficient operation of the executive office. Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. TheĀ Executive Assistant manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements. Conducts research and information gathering on behalf of the executives and prepares summaries and reports. Additionally,Ā the Executive AssistantĀ develops positive and strategic relationships at all levels of the organization. Uses discretion, judgement, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. Ā  KEY RESPONSIBILITIES 
Provide sophisticated calendar management for Executive TeamPrioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagementsAct as a liaison and provide support to the Board of Directors and internal/external stakeholdersArrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutesComplete a broad variety of administrative tasks that facilitate the Executive Teams ability to effectively lead the organization, including assisting with special projectsDesign and produce complex documents, reports and presentations Collect and prepare information for meetings with staff and outside parties Maintain all contact information internal/external stakeholdersSchedule travel arrangements and complete expense and mileage reportsPrioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect the Executive Team style and organization policyWork closely with the leadership team to keep them well informed of upcoming commitments and responsibilities, following up appropriately Anticipate the needs in advance of meetings, conferences, etc.Coordinate all team meetings and retreats and assist with staff meetings and events as neededProvide hospitality to all guests and help to create a welcoming environmentOther projects/duties as assigned for the overall benefit of the organization Ā  ROLE QUALIFICATIONS EDUCATION & EXPERIENCE 
Bachelorās degree in Business Administration, Communications, or related fieldAt least 5 years of significant executive support experience, including supporting C-level executivesAdvanced proficiency with Microsoft Office, collaboration tools (outlook, Teams), and expense and travel platformsExceptional written and verbal communication and professional email and document draftingStrong judgment, discretion, and emotional intelligenceHighly organized, detail-oriented, and proactiveHigh degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, and staffAbility to make appropriate, informed decisions regarding priorities and available time High level of integrity and discretion in handling confidential information Ā  PREFERRED 
Certified Administrative Professional (CAP) Project Management Professional (PMP)  Ā  KEY COMPETENCIES 
Results-Oriented:Ā  ability to plan, schedule and organize professional schedule to achieve strategic goals within or ahead of established time framesAdaptability to Change:Ā  ability to be flexible and supportive, react swiftly to and able to positively and proactively assimilate change in rapid growth environmentInterpersonal Communication:Ā  ability to choose a communication behavior that is both appropriate and effective for a given situation; the ability to understand and manage your own emotions, as well as recognize and influence the emotions of othersTeam Orientation and Collaboration:Ā  ability to successfully build and maintain collaborative relationships to work effectively together as a team through shared responsibility, respect, and empathy to complete a shared goal for a common goodAccountability:Ā  ability to act with a clear sense of ownership; takes personal responsibility for decisions, actions, deliverables, and failures; establishes clear responsibilities and processes for monitoring work and measuring results; embraces experimentation, creativity, and positive change 
Cultural Competence:Ā  ability to understand and respect values, attitudes, beliefs, and mores of the member that differ across cultures, and to consider and respond appropriately to these differences in planning, implementing, and evaluating health programs and interventions Ā  WORKING CONDITIONS/EQUIPMENT USE 
Work is performed indoors in a typical office environment - not substantially exposed to adverse environmental conditions.Must be able to lift up to fifteen (15) poundsFrequent use of office machines to include telephone, computer, and printer |