Executive Assistant

Engine is the modern travel platform for booking and managing work trips. It saves businesses time and money through an intuitive travel network that connects to nearly every hotel, airline, and car rental company in the U.S. It offers single invoice billing, the flexibility to modify trips at any time without sunk costs, and a unified view of all company travel and spend. Customers rely on Engine to not only make travel easier to manage, but to make it enjoyable for everyone involved. The company is backed by Telescope Partners, Blackstone, Elefund and Permira. Learn more at www.engine.com.

Your Mission:

As a strategic Executive Assistant on the Engine Team, you will be the linchpin for efficient operations and effective communication, directly enabling the success of our leadership and critical initiatives. You thrive in a fast-paced, innovative environment and are passionate about optimizing workflows and anticipating needs before they arise. This role is more than just administrative; it's about proactively driving impact and ensuring our leadership can focus on our ambitious growth goals.

Executive Support (to our Chief People Officer) and Cross-functional Collaboration: 

• Proactively manage and streamline complex calendars, travel arrangements, and intricate meeting logistics, ensuring seamless execution and maximum time efficiency.
• Strategically coordinate complex email correspondence and optimize inbox organization to prioritize critical communications and drive timely action.
• Act as a primary liaison and trusted point of contact for the executive, expertly facilitating clear, concise, and timely communication with internal and external stakeholders at all levels.
• Coordinate and ensure materials are prepped for leadership meetings, including agendas, presentations, and follow-up actions.
• Manage confidential information with discretion and professionalism across all levels of the organization.
• Anticipate needs and proactively solve problems to remove obstacles and maximize executive efficiency.
• Support key projects as needed such as org planning, onboarding, internal events, or culture initiatives.

Cross-Functional Collaboration: 

• Collaborate with cross-functional teams to ensure timely execution of executive-level initiatives.
• Provide exceptional support and insights to internal stakeholders, ensuring every interaction reflects empathy, action, and Engine’s commitment to an outstanding
  
  

What You’ll Bring to Engine:

• Experience: 5+ years of hands-on experience supporting senior executives in a high-growth environment.
  
  
• Skills: You’re a proactive problem-solver with exceptional attention to detail, emotional intelligence, and communication skills. You thrive in fast-paced, people-centric environments.
  
  
• Tech-Savvy: Fluent in tools like Google Workspace, Slack and Zoom.
  
  
• Mindset: You’re ready to roll up your sleeves, anticipate needs before they arise, and support with agility, discretion, and a mission-first mindset.

Applications for this role will be accepted through 10/30/2025 or until the role is filled. We encourage you to apply early, as we may begin reviewing applications before the deadline.

The Engine Edge: Perks & Compensation
We believe in rewarding great work with great benefits:

• Compensation: Competitive base pay tied to role and experience, with opportunities for bonuses, commissions, and equity.
• Benefits: Check out our full list at engine.com/culture.
• Environments for Success: Different roles have different needs in terms of the environments that drive success which is why we have a hybrid-hub model. Whether you are in one of our amazing offices or fully remote, we’ll make sure you have what you need to succeed.

Perks and benefits may vary based on employment type, location, and more.

Ready to Build the Future of Work Travel?
Join us on our mission to transform how work travel works—for businesses, for travelers, and for the industry. Apply now and let’s make travel simpler, smarter, and more enjoyable—together.