Executive Assistant

Executive Assistant

Location: West London Waste Authority, Unit 6, Britannia Court, The Green, West Drayton UB7 7PN
Contract: Temporary, 4–6 months
Hours: Full-time, 36 hours/week
Rate: £20-25 per hour (equivalent to £38k-£47k pro rata incl. London weighting)
Start Date: ASAP
Work Pattern: Head Office – West Drayton 1-2 days per week.

Overview

West London Waste Authority (WLWA) is looking for a highly organised and reliable Executive Assistant to provide administrative support to the Senior Leadership Team and Chief Officers — Working collaboratively to ensure professional coordination, high standards of governance, and a smooth delivery of business priorities.

This is a temporary 4–6 month role, ideal for someone proactive and professional with EA experience working at senior levels. High organisational skills, strong communication and attention to detail.

Key Responsibilities

• Provide full secretariat and administrative support for governance meetings, steering groups, partnership boards and working groups.
• Provide comprehensive executive support to the Director of Finance & Corporate Resources and Assistant Director of Governance.
• Ensure all administrative and governance practices are carried out in compliance with health and safety policies and procedures.
• Prepare agendas, reports, and papers in line with corporate governance standards.
• Take accurate minutes and ensure timely circulation of actions and decisions.
• Manage diaries, prioritising and scheduling meetings in line with strategic priorities.
• Coordinate and track actions across SLT to ensure follow-up and delivery.
• Ensure records, files and information systems are up-to-date, accurate and GDPR compliant.

What We’re Looking For

• Available for Immediate start
• Proficient in Microsoft packages (Word, Powerpoint, Excel etc)
• Confident with handling sensitive data and confidential documents.
• Highly organised, able to manage multiple calendars and meetings.
• Comfortable working independently and able to work in a fast-paced environment
• Good communication skills, especially when liaising with SLT and Stakeholders

Nice to Have

• Knowledge of West London communities
• Understanding of waste management operations

Details

• Temporary role: 4–6 months
• 36 hours/week Monday- Friday
• £20-£25/hour (via agency, incl. holiday pay)
• WFH, Head Office 1-2 days per week

Employee Benefits

At WLWA, we value our employees and offer a generous and flexible benefits package, including:

• 28 days annual leave, plus 8 public holidays
• Access to the Local Government Pension Scheme (LGPS) – one of the best defined benefit schemes in the UK
• A range of salary sacrifice schemes, including:
  • o Cycle to Work scheme
• o Electric Vehicle (EV) lease scheme
• o Gym membership
• o Childcare vouchers
• Flexible hybrid working: 1–2 days per week working from home