Executive Assistant

Vista Robotics is a cutting-edge company in the computer software industry, known for our innovative solutions that transform the way organizations leverage technology for operational excellence. We are seeking a highly organized and proactive Executive Assistant to join our dynamic team. In this role, you will provide comprehensive support to our executive team, ensuring that daily operations run smoothly and efficiently. Your ability to manage multiple priorities, coordinate complex schedules, and enhance communication across departments will be critical. As an executive assistant, you will serve as a key point of contact for both internal and external stakeholders, representing the executive team with professionalism and diplomacy. This position offers an exciting opportunity to work closely with top-level executives and contribute to the overall success of Vista Robotics. We look for someone who thrives in a fast-paced environment, possesses superior communication skills, and is adept at problem-solving. Your attention to detail and ability to anticipate needs will be essential as you help us drive our mission forward and support our vision of becoming leaders in the computer software landscape. Join us at Vista Robotics and make a significant impact as we continue to innovate and grow.

Responsibilities

• Manage executive calendars and coordinate appointments and meetings efficiently
• Prepare agendas and materials for meetings, ensuring all relevant information is readily available
• Coordinate travel arrangements and itineraries for the executive team, including accommodations
• Assist in the preparation of presentations and reports for various stakeholders
• Serve as a liaison between the executive team and other departments or external partners
• Handle confidential information with discretion and maintain a high level of professionalism
• Monitor and respond to communications on behalf of the executives, prioritizing urgent matters
• Support day-to-day operations of the executive office by managing administrative tasks effectively.

• Proven experience as an executive assistant or similar administrative role
• Exceptional organizational and time management skills with a strong attention to detail
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
• Ability to handle confidential information with integrity and discretion
• Strong problem-solving skills and the capacity to work independently
• Experience in managing travel arrangements and coordinating schedules effectively