Position : Executive Assistant
Client : Software/App Development
Working Hours : Monday to Friday: 9am - 6pm EDT
Salary Range : Up to 3,000 USD/month
Role Overview
We’re hiring a proactive, detail-oriented Executive Assistant to support our Toronto-based Co-Founder. This role is ideal for someone who thrives in a fast-paced tech environment, takes ownership, and isn’t afraid to ask tough follow-ups or push things across the finish line.
You’ll handle a mix of personal and professional responsibilities — from inbox and calendar management to preparing board meetings and eventually representing our Co-Founder on calls with high-profile clients and partners.
Key Responsibilities
- Manage and triage email inbox, ensuring timely follow-ups and clean communication flow
- Own calendar scheduling across multiple time zones
- Book and manage travel itineraries (business and personal)
- Coordinate internal meetings for a 30+ person team
- Support quarterly board meeting preparation
- Research high-profile partners, brands, and stakeholders
- Join select meetings to take notes, summarize key takeaways, and follow up on action items
- Use Fathom AI to review and synthesize call recordings
- Track administrative tasks and deadlines to keep leadership aligned
- Collaborate with team members in Slack, Notion, Shortcut, and Google Workspace
Ideal Candidate Profile
- 4–5 years of experience as an Executive Assistant, ideally supporting founders or executives
- Based in South Africa with excellent written and verbal English communication
- Assertive, organized, and highly proactive — someone with a “pitbull” personality who ensures nothing falls through the cracks
- University degree from a reputable institution
- Comfortable managing both personal and business tasks
- Able to represent the founder in client calls and manage stakeholder relationships professionally
- Familiarity with tools like Slack, Notion, Google Workspace, Shortcut, and Fathom
- Tech industry experience is not required but a plus