Every year millions of people are either filing their taxes in fear or giving up on their tax refund altogether. We're working on fixing that. Our intuitive app enables anyone, regardless of education or background, to file their taxes with newfound confidence.
Spread across Germany, Spain and the UK, the team at Taxfix Group with its brands Taxfix, Steuerbot and TaxScouts, is a compassionate group of solution-finders. We speak our minds openly, and with over 400 professionals, including tax experts, developers, and IT security experts, we're rich in ideas and voices. The group has facilitated more than 3.5 billion euros in tax refunds for its customers since its founding in 2016
As our Senior Executive Assistant to the CEO, youâll play a pivotal role in enabling effective leadership at the heart of Taxfix. You will own the orchestration of schedules, communications, travel, and internal coordination while enabling strategic initiatives across the business. You will be a trusted partner to the CEO and other Executive team members, helping to maximise the CEOâs effectiveness and focus - helping the CEO stay aligned with company priorities and connect meaningfully with internal and external stakeholders.
Youâll ensure that time, information, and energy are intentionally managed to support impactful decisions and well-run leadership rhythms. Youâll work closely with the broader Executive team and key internal and external stakeholders, while supporting company-wide initiatives to drive operational excellence, alignment, and follow-through.
You will thrive in this role if you are highly organised, solutions- and process-oriented, and enjoy operating at the heart of a dynamic, international company that is scaling rapidly across consumer, self-employed, and financial services markets.
The role will also include support for one additional member of the executive team.
Own and optimise the CEOâs complex calendar across multiple time zones and workstreams (investor, internal, external).
Prioritise meetings based on business impact, urgency, and relevance.
Act as gatekeeper and point of contact for all inbound scheduling, ensuring the CEOâs time is spent effectively.
Prepare briefing documents, internal memos, meeting notes, follow-ups, and presentations on behalf of the CEO.
Manage the CEOâs correspondence and ensure timely responses to key stakeholders.
Facilitate communication between the CEO and executive team, board, investors, regulators, and partners.
Organise domestic and international travel, including detailed itineraries, visas, and accommodations.
Coordinate offsites, board meetings, leadership meetings, and key events with precision and discretion.
Track action items from the CEOâs meetings and ensure timely execution across the leadership team.
Proactively identify and resolve administrative roadblocks; support with confidential or ad hoc tasks and special projects.
Serve as the operational backbone of the Office of the CEO - collaborating with other EAs, and very closely with the Strategy Team, and HR/Comms as needed.
Maintain the highest levels of confidentiality, discretion, and professionalism in all matters.
6+ years of experience supporting executives in high-growth, fast-paced, or high-stakes environments.
Proven ability to operate with passion, speed, judgment, and discretion in complex and dynamic settings.
Deep familiarity with cross-functional, international businesses - tech, scale-up, or investor-facing experience is a plus.
An AI-first mindset: excited to leverage and continuously learn tools to increase effectiveness and output.
Strong organisational and problem-solving skills, with a calm, intentional communication style.
Comfortable working with senior leaders, Board members, and external partners.
Fluent in English and German, with outstanding written and verbal communication.
Based in Berlin, and available for in-office presence 4 days a week.
Known for being quietly influential, highly dependable, and able to make things happen without fuss.
Familiarity with generative AI tools is a plus.
A chance to do meaningful, people-centric work with an international team of passionate professionals.
Holistic well-being with free mental health coaching sessions and yoga.
A monthly allowance to spend on an extensive range of services that you can use and roll over as flexibly as you like.
Employee stock options for all employeesâbecause everyone deserves to benefit from the success they help to create.
30 annual vacation days and flexible working hours.
A generous learning budget to support your personal and professional development, and guidance from our internal L&D experts.
Work from abroad for up to six weeks every year. Just align with your team, and then enjoy your trip.
Plenty of opportunities to socialise as a team. In addition to internal meetups, our international team hosts regular get-togethersâvirtually and in person when possible.
Free tax declaration filing, of course, through the Taxfix app, and internal support for all personal tax-related questions.
Have a four-legged friend in your life? Weâre happy to have dogs join us in the office.
Excited? So are we. Learn more about Team Taxfix on our blog and get a glimpse of our culture.
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At Taxfix, we believe that incredible things happen when you have a wealth of perspectives and experiences. We're proudly committed to equal employment and development opportunities no matter your gender, race, religion, age, sexual orientation, colour, disability, or place of origin. To help mitigate any potential unconscious biases, we ask that you refrain from including your picture, age, or marital status on your CV. Let your experiences speak for themselves.
Not sure if you meet all the requirements for this role? Please apply anyway. You might bring something special to the team that we hadn't considered previously.