Remote Executive Assistant for a Moving Business

Position Overview:

The client: A fast-growing, multi-location support firm that partners with moving and home service companies across the U.S. We’re looking for a sharp, reliable Executive Assistant to support the owner of one of our top clients in the moving and mobile storage space. This is a dynamic, high-trust role for someone who can think ahead, keep operations tight, and ensure the owner stays focused on growth.

You’ll be the right hand in managing schedules, streamlining communication, overseeing container delivery workflows, and assisting with business development. If you’re a proactive problem-solver with strong English skills and excellent attention to detail, this role offers real impact and long-term opportunity.

Why Join Ready Roles?

High-Trust, High-Impact Role – You’ll work directly with a business owner and leadership team, influencing daily priorities and shaping backend operations.

Diverse Responsibilities – From inbox and calendar management to customer communication and reporting, you’ll handle a variety of strategic support tasks.

Fast-Paced, Founder-Led Environment – You’ll be joining a growth-minded culture that values reliability, initiative, and a sharp eye for execution.

Key Responsibilities:

1. Administrative Support

• Manage and triage the owner’s email inbox (color-coded by priority)

• Draft, edit, and organize outgoing messages and follow-ups

• Maintain and update the daily/weekly calendar with reminders and task deadlines

• Coordinate meetings with team members, vendors, and sales prospects

2. Container Division Support

• Monitor and respond to emails from mobile storage customers regarding delivery windows and routing

• Create simple route plans for container drivers

• Log, escalate, and track operational issues from drivers or customers

• Assist with developing SOPs for dispatching and delivery workflows

3. Reporting & CRM Oversight

• Pull backend reports from SmartMoving (training provided)

• Track sales leads, appointment confirmations, and follow-ups

• Assist with weekly and monthly performance reporting

• Spot-check CRM data to ensure accuracy and consistency

4. Business Development Support

• Conduct outreach prep and research for real estate partners in Charleston and surrounding markets

• Schedule and confirm in-person or virtual meetings with Realtors and referral sources

• Maintain and update contact lists for all referral relationships

5. Process Development

• Help build internal SOPs and recurring task templates

• Keep documentation clean and up to date

• Participate in the rollout of new tools, platforms, or upgraded processes

What We’re Looking For:

Clear Communicator – Excellent verbal and written English communication skills, with the ability to manage inboxes, send polished messages, and represent the company well.

Organized and Efficient – You love structure, systems, and making sure nothing slips through the cracks.

Proactive and Self-Directed – You take ownership of your role, ask the right questions, and stay two steps ahead without being micromanaged.

Tech-Friendly – Comfortable with Gmail, Google Calendar, and CRM systems (SmartMoving experience is a bonus but not required).

Experienced in Support Roles – Bonus if you’ve supported business owners, managed fast-moving calendars, or worked in operational environments.

Desired Soft Skills:

• Strategic problem-solver with initiative

• Able to anticipate needs before they arise

• Team player who collaborates across sales, ops, and customer service

• Emotionally intelligent and culturally aware

Apply Today

If you’re ready to support a founder and bring structure, clarity, and execution to a growing company, we want to hear from you. Join Ready Roles and help deliver operational excellence—one task, meeting, and system at a time.