Executive Assistant to CEO

THIS IS A PART TIME ROLE TRANSITIONING TO A FULL TIME ROLE WITHIN THE FIRST MONTHS. 

ARE YOU READY TO TAKE THE BIOTECH INDUSTRY TO THE NEXT LEVEL?

THEN YOU CAME TO THE RIGHT PLACE. THIS IS A CAREER-DEFINING, EXCITING, AND HYPER-GROWTH OPPORTUNITY FOR THE RIGHT PERSON.

Our client is a mission-driven biotech startup dedicated to developing therapies for rare genetic diseases. We believe in innovation, scientific excellence, and compassionate impact on patients’ lives. As a small but ambitious team, we value collaboration, integrity, and agility. They offer a work environment where every member can have a direct influence on progress, mission, and growth.

Job Description

Our client is looking for a highly organized, proactive, and discreet Executive Assistant to their CEO to ensure smooth operations and support as we scale. This role is critical: you will manage executive logistics, communications, and coordination across internal and external stakeholders. In addition, you will help maintain structured workflows, track key initiatives and operational metrics, and support high-level activities such as investor communications and coordination with advisory boards. You will play a central role in enabling the CEO and team to focus on scientific and business goals.

As our Executive Assistant, you’ll support both day-to-day administrative needs and strategic initiatives — bridging operational, communication, and organizational gaps to allow the leadership and scientific team to operate efficiently and cohesively.
 

Key Responsibilities

• Manage CEO’s calendar, travel, and personal schedule with discretion; coordinate meetings, prepare agendas, and ensure timely follow-up on action items.
• Handle correspondence and communications on behalf of the CEO; manage stakeholder relationships and ensure clear, professional representation in all interactions.
• Create and maintain systems for planning, tracking, and reporting initiatives; coordinate timelines and communications with external consultants and vendors.
• Maintain dashboards tracking key metrics and milestones; provide operational support to improve team coordination and efficiency across company initiatives.
• Support investor updates including monthly summaries and quarterly briefings; manage company LinkedIn profile and assist with CEO’s personal engagement.
• Support formation and coordination of the Scientific Advisory Board; manage scheduling, preparation of materials, and documentation to ensure effective collaboration.

Qualifications

• 5+ years of experience as an executive assistant or in project management roles.
• Background in clinical healthcare, life sciences or related industry strongly preferred.
• Exceptional organizational skills with the ability to manage multiple priorities independently.
• High English Level (C1+).  
• Proficient with modern collaboration tools (e.g., Google Workspace, LinkedIn, project management tools).
• Experience/exposure to project management tasks is highly preferred. 

Benefits: 

• 1,300-2,000 USD Monthly payment
• 100% remote work enviroment
• Weekends Off
• PTOs 
• Growth opportunities