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Executive Assistant (Remote)

Smart Workforce Solutions
17 days ago
Full-time
Remote
Australia

The Role

Remote (South Africa) | Supporting an International Company 

Thursday – Monday, 09:00 AM – 05:00 PM SAST | Full-Time

R28 000 per month

Unlock international exposure and elevate your executive support career from the comfort of your home.

As an Executive Assistant in the dental field, you will directly own the seamless operational flow and daily administrative rhythm for a senior international healthcare executive. You will serve as the primary operational gateway, taking full charge of high-volume calendar orchestration, dental practice coordination, complex stakeholder communications, and end-to-end travel logistics.

What You'll Do

  • Calendar & Schedule Management: Proactively manage complex multi-timezone diaries, resolving scheduling conflicts, and delivering comprehensive pre-meeting briefing notes and agendas.
  • Inbox & Stakeholder Communication: Triage, screen, and draft high-priority emails, serving as the professional first point of contact for internal and external stakeholders.
  • Travel & Logistics Coordination: Plan and execute domestic and international travel itineraries—including flights, accommodation, transfers, and post-travel expense reconciliations.
  • Document & Report Generation: Draft, format, and refine high-level business presentations, reports, and confidential correspondence with flawless accuracy.
  • Meeting & Event Facilitation: Organize virtual conferences, webinars, and executive team meetings while tracking actionable minutes and following up on key deliverables.
  • Operational & Project Support: Execute research tasks, streamline internal administrative workflows, and independently drive ad-hoc operational projects on behalf of the executive.

What You Bring

  • Experience & Certifications: 3–5+ years of proven experience as an Executive Assistant supporting C-suite or senior leaders; tertiary diploma/degree in Business Administration is preferred.
  • Core Technical/Specialized Skills: Advanced proficiency in project management platforms (e.g., Monday.com, Asana), Microsoft Office 365, and virtual meeting platforms (Zoom, Slack).
  • Background & Domain Expertise: Strong track record in end-to-end travel management, multi-timezone calendar optimization, and senior administrative operations within global or fast-paced settings.
  • Technical Translation / Delivery: Flawless written and verbal English communication capabilities with exceptional research, drafting, and document formatting capabilities.
  • Working Style: High discretion handling confidential information, exceptional self-governance, outstanding attention to detail, and a proactive, solution-oriented approach to complex daily priorities.
  • Trainability: Fast learner with a strong attitude toward acquiring new skills (minimal training required).

Remote Work Requirements

  • Hardware: Reliable personal laptop or desktop capable of running all role-required software.
  • Connectivity: High-speed, stable internet connection with a backup plan for power or connectivity outages.
  • Workspace: A dedicated, quiet, and professional home-office environment.
  • Mindset: High self-discipline, excellent time management, and a strong track record of thriving in an autonomous remote setup.

 

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