Executive Assistant - Open Core Ventures

Executive Assistant - Remote

Location:  Fully remote, ideally located in CA, CO, NY, or TX

Open Core Ventures (OCV) is looking for a highly organized and proactive Executive Assistant to support our team and growing portfolio of companies. Your primary responsibility is to keep our operations running smoothly through exceptional organization, process and data management, and hands-on support for company formation activities. The ideal candidate will also leverage AI and automation tools to scale their impact across the organization.

As a key member of our small but mighty team, you'll help us achieve our ambitious goal of launching 2,000 new companies per year. From managing critical workflows to supporting founders during their first days, your work will ensure that OCV operates efficiently and our portfolio companies launch successfully.

What You’ll Do

You will be the operational backbone for OCV leadership, managing calendars, communications, travel (limited), and coordination with OCV companies and founders.You will own the organizational systems and document management that we use to launch and support OCV companies including new company setup activities and founder onboarding logistics. You will use AI to streamline processes and to automate repetitive administrative workflows.

Who You Are

• A master organizer who thrives on creating order from chaos and loves building efficient systems.
• Able to anticipate needs, spot process improvements, and independently execute on solutions.
• Passionate about leveraging technology and AI to work smarter, with a strong drive to automate and optimize.
• Comfortable wearing multiple hats and excited by the fast-paced nature of supporting startup formation at scale.

Requirements

• 2+ years of experience as an Executive Assistant, Chief of Staff, or in operations/administrative roles, preferably in startups, venture capital, or fast-paced technology environments.
• Exceptional organizational skills with meticulous attention to detail and follow-through.
• Proficiency with productivity and collaboration tools (Google Workspace, Notion, Slack, project management software, etc.).
• Experience with or enthusiasm for AI tools and automation (ChatGPT, Claude, workflow automation platforms).
• Strong written and verbal communication skills with the ability to interact professionally with executives and founders.
• Self-directed with excellent judgment and the ability to handle confidential information with discretion.
• Bachelor's degree preferred, or equivalent experience.

About Open Core Ventures

Founded by Sid Sijbrandij, GitLab co-founder and Executive Chair, Open Core Ventures (OCV) starts companies around promising open source projects. We recruit the founders, often from the OSS project we're commercializing, and help them accelerate growth to raise a Seed round. We’ve started 30+ companies around open source projects, including Fleet, FlowFuse, and Mermaid Chart. 

At Open Core Ventures, we operate in a transparent environment, with clear terms and open communication, guided by our public handbook. 

The actual offer, reflecting the total compensation package and benefits, will be at the company’s sole discretion and determined by a myriad of factors, including, but not limited to, years of experience, depth of experience, and other relevant business considerations. The company also reserves the right to amend or modify employee perks and benefits at any time.

We are an Equal Employment Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status.