Executive Assistant – Marketing & Innovation Support - 16925

Priority Location: LATAM/Mexico first, then Philippines; South Africa as fallback (must overlap with NYC hours)
Working Hours: Monday–Friday, 9:00 a.m.–5:00 p.m. EST (flexible; preferred start 1 hour earlier for prep)
Salary Range: $1,500 USD/month (flexible up to $1,600 for exceptional candidates)
Type of contract: Independent Contractor
Type of job: Remote

About the Company:
Founded in 2012, Our company is the exclusive U.S. importer of a collection of premium spirits brands that meet the U.S. and global spirits industry’s demand for more specialized, high-quality ingredients. Our team is comprised of leading spirits industry professionals from around the country, dedicated to providing world-class spirits to the U.S. market.
 

About the Role:
This Executive Assistant will provide high-level, internal-facing support to the Marketing and Innovation directors. The role is designed to streamline workflows, manage projects, and provide operational support, enabling directors to focus on strategic initiatives. The successful candidate will analyze data, prepare actionable reports, coordinate cross-functional projects, and support e-commerce and marketing operations. This position offers the chance to make a measurable impact in a creative, fast-paced environment.

Key Responsibilities:

• Manage calendars, emails, and meetings for Marketing and Innovation directors to optimize workflow.
   
• Coordinate projects across Trello, Confluence, and other platforms, tracking tasks, deadlines, and deliverables.
   
• Prepare reports, recaps, slide decks, and campaign tracking materials using Excel, PowerPoint, and Canva.
   
• Assist with event and vendor logistics, including shipments, payments, and timelines.
   
• Pull and analyze sales and campaign data to create actionable insights and monthly brand reports.
   
• Support e-commerce initiatives and light social media management, including content drafting and performance tracking.
   
• Maintain departmental documentation, including organizational charts, workflow processes, and asset libraries.
   

Qualifications:
Required:

• 2+ years supporting senior directors or marketing teams (junior-to-mid level with maturity and ability to “manage up”).
   
• Strong organizational, operational, and project management skills.
   
• Proficiency in Google Workspace, Excel (budgets, pivot tables), PowerPoint, Google Slides, Canva.
   
• Ability to translate data into actionable insights and reports.
   
• Strong written and verbal communication skills; professional and articulate.
   
• Highly proactive, independent, detail-oriented, and solution-focused.
   

Preferred:

• Experience in the beverage alcohol or spirits industry.
   
• Bilingual in Spanish (especially for LATAM/Mexico focus).
   
• Familiarity with light social media management and AI tools (e.g., ChatGPT).
   
• Experience managing vendor relationships and event logistics.
   

Interview Process:

• Two rounds: first with the Marketing director, second with the Innovation director.
   
• Final hiring decision made jointly by the directors.
   
• Optional short assessment may be requested between rounds.
   
• Target start date: First week of January (ideally Jan 5).
   

Additional Notes:

• Role is fully internal-facing; no client-facing responsibilities.
   
• Candidate should demonstrate strong critical thinking, proactivity, and cultural fit: professional, confident, motivated to learn, adaptable, and detail-oriented.
   
• Slight flexibility on salary and location may be considered for highly qualified candidates.