Executive Assistant - Maamwesying Ontario Health Team - Vacant Position

EMPLOYMENT OPPORTUNITY

Executive Assistant – Maamwesying Ontario Health Team – Vacant Position

Location:  Work Remotely or as required at the Maamwesying Head Office at Serpent River First Nation or the satellite office in Sault Ste. Marie, ON

2 Year Contract

Salary Range:  $73,105 - $79,682

Who you are? You are highly motivated in sharing your interest in the Health Field enabling you to work in a team environment. You acknowledge the Seven Grandfather Teachings in your work to build relationships. In addition, you have the ability to draw on your own knowledge and life skills to support and maintain efficient operational functions, with a positive outlook.

Who we are?

As the province’s sole Indigenous-led and Indigenous-focused Ontario Health Team, we’re trailblazers in reshaping patient care. Our Ontario Health Team has been established and driven by over 30 years of advocacy and collaboration between our First Nation partners. Maamwesying Ontario Health Team embodies unity and cultural respect. Our vision reflects our commitment to accessible, quality, and wholistic healthcare.

Ontario Health Teams are created by bringing patients, communities, healthcare providers and organizations together to help plan for and deliver care in a coordinated way.

The opportunity:  Reporting to the Maamwesying Ontario Health Team Director, the Executive Assistant provides critical administration, coordination, and project management support to assist in meeting strategic and organizational objectives, while maintaining operational performance and accountability requirements. This position is responsible for supporting the efficient organization, functioning and project support to the Maamwesying Ontario Health Team.

What you need to bring with you: 

• Post-secondary education/training in business, health administration or related discipline
• Minimum three years experience in an Executive Assistant role working with Leaders/Directors
• Must be proficient with PC based hardware/software and internet and can set up virtual meetings and troubleshoot any technical issues during the meetings
• Must be proficient in Microsoft Office, able to use Word, Excel, Outlook and all other applications
• Working knowledge of survey monkey and doodle-poll
• Demonstrated sound judgement and discretion in dealing with highly confidential and sensitive information
• Excellent judgment in setting priorities, identifying issues, and determining action required
• Effective communication and negotiation skills with an ability to work in a collaborative environment with internal and external stakeholders to meet strategic corporate objectives
• Flexibility and adaptability in a dynamic and fast paced work environment; ability to effectively prioritize and manage multiple projects with short deadlines
• Self-directed, continual learner able to work with minimal supervision to plan, prioritize, and proactively manage schedules, tasks, and changing needs
• Excellent ability to see the big picture, anticipate problems, organize, and coordinate appropriate responses
• Superior interpersonal, written, and oral communication skills
• Demonstrated organization, planning, time-management, and critical thinking skills
• Experience with information management systems
• A clear criminal reference check is a condition of employment
• Must have access to a reliable vehicle and possess a valid driver's license
• Demonstrated sensitivity to and knowledge of First Nation cultural values and traditions
• Ability to speak Ojibway language an asset
• Ability to work independently with limited direction
• Ability to work flexible hours including unplanned overtime
• Ability to travel frequently

 Why Work with Us? 

• Competitive Salary based on experience
• Paid Extended Health Benefits
• HOOPP (Healthcare of Ontario Pension Plan)
• Generous vacation package; with additional 9 Public Statutory Holidays, plus an additional 5 Board Declared Holidays throughout the year.
• Technology Amenities provided (i.e., laptop, electronic medical record system, cell phone)
• Access to Cultural and Traditional teachings of the Ojibwe People
• 3 Weeks Holidays for the 1st Year
• 15 Days Personal Leave

What to expect? Given the traditional practices of Indigenous people, from time-to-time exposure to smoke from the burning of sacred medicines such as tobacco, sweet grass, sage, or cedar may occur.

Accessibility accommodations will be available upon request. An offer of employment will be conditional upon an acceptable vulnerable sector police records check.

Hiring of Indigenous People will be given preference, as allowed under Section 14 of the Ontario Human Rights Code – Special Programs.

Qualified individuals are invited to submit a cover letter along with a current resume, certificates, diplomas, along with three current work-related references to the BambooHR link. Please ensure that “Maamwesying Ontario Health Team – Executive Assistant” appears in the subject line.

Below is the link to apply directly to our organization.

Posting Deadline: Wednesday, July 2, 2025 at 4:00 p.m.

Thank you to all applicants however, only those selected for an interview will be contacted.