Executive Assistant II (Operations Coordinator to the State Board)

~RECRUITMENT RANGE $48,222 - $64,000/NC13~

The mission of the North Carolina Community College System is to open the door to opportunity for individuals seeking to improve their lives and well-being by providing education, training, and retraining for the workforce, including basic skills and literacy education, occupational and pre-baccalaureate programs; support for economic development through services to business and industry; and services to communities and individuals which improve the quality of life. 

DESCRIPTION OF WORK: The position reports to the Executive Director of the State Board and supports board activities by coordinating the monthly meetings and committees of the NC State Board of Community Colleges (SBCC). State Board Meetings and Coordination: This includes meetings onsite in Raleigh or within North Carolina at one of the community college campuses. The position coordinates State Board meeting activities, including meeting logistics (meals, catering, contracts, travel), materials, supplies, speakers, guests, and technology. Responsibilities include working closely with the NC Community College System (NCCCS) staff to prepare and distribute meeting agendas, materials, and minutes to State Board members and System Office staff. The position also posts all relevant meeting materials on the System Office website for public access. The position ensures that State Board meetings and committees comply with public meeting laws; State Board members have virtual access to meetings and committees; and State Board meetings and committees are live-streamed. Internal Operations, Technology Systems, and Office Management: The position manages the day-to-day operations and technology systems of the State Board Office. This includes utilizing technology tools such as Microsoft Office (Word, Excel, PowerPoint, Outlook, and Teams), virtual communication tools (Teams, Zoom, and YouTube), DocuSign, Adobe Pro, and other technology tools as needed. The role is responsible for document management, data tracking and reporting, maintaining files, correspondence, and administration of an electronic filing system and website for efficient retrieval. Event Planning and State Board Office Travel Arrangements: This position coordinates events hosted by the State Board or involving its members, including those held on community college campuses or with partner organizations. The position is responsible for arranging travel and reimbursements for State Board members, the Executive Director, and others as needed. Staff Assistance: The position assists the Executive Director in achieving the goals of the State Board Office. The position serves as the staff assistant to the Executive Director and to the State Board Chair, officers, and committee chairs as needed. For all areas of responsibility, the Operations Coordinator will work to simplify information, procedures, and communications to increase efficiency and effectiveness.

**Please note: Candidates that are interviewed will be asked to perform a writing exercise during the interview process to assess your writing skills relevant to the job position.

(Management preferences)  

• Demonstrated experience coordinating executive level meetings and meetings logistics.
• Demonstrated experience organizing and maintaining electronic and hard copy files.
• Experience creating meeting agendas and taking accurate meeting minutes.
• Demonstrated knowledge in managing financial data and reports, creating spreadsheets, and maintaining budgets.

Some state job postings say you can qualify by an ‘equivalent combination of education and experience.’ If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

SUPPLEMENTAL AND CONTACT INFORMATION

All System employees are valued and offered a wide variety of competitive and family-friendly benefits. The state of North Carolina provides excellent comprehensive benefits. Employees may choose to participate in health insurance options, standard and supplemental retirement plans, and the NC Flex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave, and personal observance are available to eligible employees. Some highlights include:

• The best-funded pension plan/retirement system in the nation according to Moody’s Investor’s Service
• Twelve (12) holidays/year
• Fourteen (14) vacation days/year which increase as the length of service increases and accumulates year-to-year
• Twelve (12) sick days/year which is cumulative indefinitely
• Longevity pays lump sum payout yearly (based on length of service beginning 10 years and up)
• 401K, 457, and 403(b) plans

Learn more about employee perks/benefits:

• Why Work For NC?
• NC OSHR: Benefits
• NC OSHR: Total Compensation Calculator

The North Carolina Community College System Office uses the Merit-Based Recruitment and Selection Plan to fill positions SUBJECT to the State Human Resources Act with the most qualified applicants. When a salary range or recruitment range is posted, the actual salary will be based on relevant competencies, knowledge, skills and abilities, internal equity, and budgetary considerations pertinent to the advertised position. All post-high school degrees must be from appropriately accredited institutions.

Individuals interested in applying for this position must complete the online process at https://www.nc.gov/jobs, Résumés will not be accepted in lieu of the application. Work history and credentials must appear on the application to receive consideration during the selection process. 

For further information, please contact:

CASSANDRA MARRERO, RECRUITMENT COORDINATOR
 North Carolina Community College System
 Human Resources | Caswell Building
 5001 Mail Service Center | Raleigh, NC 27699-5001
 Phone: (919) 807-7228 | Fax: (919) 807-7222
 Email:marreroc@nccommunitycolleges.edu