Executive Assistant for a Cleaning Service Company in the US (Home Based Full Time)

• Research and manage small business certification applications (e.g., SBE/SBC), including gathering documents, completing forms, and tracking status.

• Research grant opportunities, prepare and organize grant applications, and track approvals and deadlines.

• Source and vet freelance grant writers for the owner to review.

• Support recruitment of experienced house cleaners, including posting openings, screening applicants, and following up with past or declined candidates for future openings.

• Conduct follow-ups across the business, including client check-ins, candidate follow-ups, and pending opportunities.

• Maintain and update client, job, and scheduling records in Housecall Pro.

• Handle light inbox management, including flagging priority items and drafting responses.

• Organize and maintain business paperwork, files, and records.

• Identify and track new business opportunities to ensure nothing falls through the cracks.

• Complete research and administrative projects as assigned by the owner.