Executive Assistant

Founded in 2018 with co-headquarters in Dublin and Boston, Tines powers some of the world's most important workflows. Our orchestration, automation, and AI platform enables businesses to operate more effectively, mitigate risk, reduce tech debt, and focus on high-impact work.

Tines serves a diverse range of customers, from startups to public companies, including Canva, Databricks, Elastic, Kayak, Intercom, and McKesson. As an integrator across the entire tech stack, Tines connects with any API-enabled service. This flexibility enables our customers to achieve their highest-priority goals faster. And because Tines is secure and private by design, it’s popular with security, IT and other security-focused teams. 

At Tines, we're driven by our values of Simplicity, Speed, and Soundness. We're committed to delivering exceptional customer experiences while fostering a company culture that nurtures individual curiosity, growth, and integrity. We’re excited about what’s next, and we’re looking for others to join us on our journey.

*This is a remote position that must be based in the United States.

Job Summary

We are seeking a highly organized, resourceful, and proactive Executive Assistant to provide high-level administrative and operational support to two C-suite executives. This role requires exceptional judgment, the ability to manage sensitive information, and the agility to pivot quickly in a fast-paced, high-growth environment. The right candidate will be a strategic partner helping to anticipate needs, streamline operations, and ensure our executive leaders can focus on driving growth and operational excellence.

What you will be doing:

• Executive Support
  • Manage complex calendars, schedule internal and external meetings, and coordinate across time zones.
  • Take meeting notes as requested, follow up on action items, and ensure deadlines are met across multiple priorities.
  • Handle confidential information with discretion and professionalism.
  • Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.
  • Collect receipts and invoices and prepare expense reports on Navan.
• Communication & Liaison
  • Serve as the point of contact between executives and internal/external stakeholders.
  • Draft, edit, and proofread executive communications.
  • Ensure timely, accurate dissemination of information such as agendas, documents, and presentation materials to relevant parties.
• Travel & Event Management
  • Coordinate complex domestic and international travel and travel-related activities, including flights, hotels, transportation, meetings and meals.
  • Plan and provide on-site support for team & department off-sites, board meetings, incentive trips and client events.

What you bring with you:

• 3+ years of experience as an Executive Assistant supporting C-suite executives, ideally in a technology, SaaS, or automation-focused company.
• Proven ability to thrive in a fast-paced, high-growth environment.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication abilities.
• High level of discretion and professionalism.
• Proficiency in digital workplace and collaboration platforms such as Google Workspace, Notion and Slack.
• Ability to interpret and understand financial reports, sales metrics, and operational dashboards is a plus.

Target Annual Compensation: $95,000 - $115,000 salary + equity

Applicants for this opportunity must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

At Tines, we’re all about trying new things and taking the leap. If you’re second-guessing your application, we hope you’ll trust your gut and take the leap too! Applying for a new job isn’t always easy, especially if you’re thinking of a career pivot – but we’re big believers in learning and growth here at Tines, so you’ve nothing to worry about. A variety of experience, perspectives, and voices makes us the company we are. We’d love to hear from you.

Tines provides equal employment opportunities to all employees and applicants for employment without regard to sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.