Executive Assistant
iBoost Talent Raleigh South
Temporary
Remote
United States
$30 - $35 USD hourly
Executive Assistant Jobs
About the Opportunity
Support the founder of a specialized life sciences consulting firm managing complex M&A projects and regulatory compliance work. This is a strategic partnership role—you'll multiply the executive's effectiveness by anticipating needs, streamlining operations, and managing the administrative infrastructure that enables high-value client work.The executive has an intense, dynamic work style. Projects shift rapidly, priorities change frequently, and workload varies significantly week to week. This role requires exceptional adaptability and proactive thinking.
Key Responsibilities
Calendar & Communications
- Proactively manage complex calendar across multiple time zones
- Triage and prioritize emails and communications
- Prepare meeting briefs and follow up on action items
- Draft correspondence and handle routine communications independently
Operations & Administration
- Coordinate travel arrangements and logistics
- Manage administrative tasks and contractor payments
- Organize documents and maintain information systems
- Identify and implement workflow improvements
Required Qualifications
- 5+ years supporting C-level executives in fast-paced environments
- Expert-level calendar management and organizational skills
- Exceptional written and verbal communication abilities
- Highly proactive mindset—anticipates needs without being told
- Tech proficient with G Suite, Microsoft Office, Slack, and project tools
- Flexible with varying schedules and changing priorities
Success Profile
The ideal candidate will:- Take initiative to solve problems independently
- Adapt quickly to changing circumstances without frustration
- Make sound judgments about what requires executive attention
- Invest time upfront learning work style and preferences
- Maintain discretion with sensitive business information
- Communicate directly and professionally
What We Offer
- Competitive Pay: $30-35/hour based on experience
- Remote Flexibility: Work from anywhere in US time zones
- Strategic Partnership: Direct collaboration with founder on high-value work
- Autonomy: Freedom to optimize systems and processes
- Growth Potential: Role may expand as business grows
EOE
Thank you for your interest in iBoost Talent, we are proud to be an Equal Employment Opportunity Employer and participate in the E-Verify eligibility confirmation program.