Executive Assistant

Offshore Launch is a staffing agency that specializes in helping small business owners scale their operations with the top 1% of global remote talent. We are a people-centered agency with a passion for leaving every person and business in a better position than we found them.

Why Join Offshore Launch?

• Impact the growth and success of small and medium-sized businesses.
• Work in a people-first, remote environment that values growth and ongoing development.
• Access comprehensive benefits that include HMO, PTO, professional development, and an overall emphasis on teamwork and collaboration.
• Contribute to a culture that values partnership, service, and excellence.

Your Role:

As an employee of Offshore Launch, you are being hired for a unique role within a target Client’s company. We value long-term partnerships, and seek to recruit talent that will serve an individual Client’s business for multiple years.

You will work full-time with the Client company. However, the Agency provides ongoing support to ensure your continued success. As such, we create space for ongoing check-ins, feedback and development through:

• Membership in the Offshore Launch Slack workspace
• Bi-weekly All Team meetings
• Monthly reviews

Your job is to help the Client succeed.

Our job is to help you succeed.

Responsibilities:

• Own proposal and contract management, ensuring QA checklists, required photos, and video walkthroughs
• Prepare and update contracts in PandaDoc.
• Manage prompt, professional client communications and follow-ups.
• Post project photos to Google Business Profile; repurpose for social media.
• Track and update all tasks in Trello.
• Maintain accurate records, scheduling, and data entry.
• Manage HubSpot CRM (upload deals, update info, create automations).
• Organize and update training materials/SOPs in Trainual.
• Proactively suggest and implement process improvements.

Requirements:

• 5+ years admin support, including contract/proposal management and client communications.
• Strong with PandaDoc, Google Suite, Microsoft Office, HubSpot, Trello.
• Excellent organization and project management skills.
• Effective written and verbal communication.
• Able to prioritize and adapt in a fast-paced environment.
• Social media and Google Business Profile experience a plus.
• Comfortable with cybersecurity protocols and background checks.
• Fast learner with new tools (Trainual, Loom, Company Cam).

Schedule: 9AM - 5PM CST

Compensation & Benefits (to be provided by Offshore Launch):

- $900 - $1400/mo. depending on experience
- $500 bonus at 90 days and $1,800 available in annual performance bonuses
- 13th month pay
- Performance-based bonuses
- Comprehensive HMO policy, including dependents.
- Annual continuing education budget to support professional development