Executive Assistant

Job Description:

The Executive Assistant will act as a strategic partner and force multiplier for the President of Provider Solutions, VP of Sales, and VP of Provider Growth — three leaders driving Phreesia’s growth, execution, and market strategy. This role sits at the intersection of operations, go-to-market execution, and organizational alignment, helping to streamline priorities, communication, and accountability across the executive team.

You won’t just manage schedules; you’ll manage impact. By optimizing workflows, coordinating key initiatives, and enabling clarity across teams, you’ll help these leaders focus on scaling strategy, revenue, and operational excellence.

This is not a traditional administrative role. The EA will operate as an essential business partner—driving coordination, ensuring flawless execution, and serving as a connective hub between leadership and the broader organization.

What You'll Do

Executive Support & Strategic Alignment

• Amplify executive effectiveness by managing calendars, communications, and strategic priorities across the President, Sales, and Marketing functions.
• Prioritize time and focus—filtering inputs, triaging decisions, and enabling leaders to stay centered on strategic initiatives, not administration.
• Prepare executives for key internal and external meetings, including board updates, client reviews, investor sessions, and operational performance briefings.
• Support enterprise-level priorities such as annual planning, OKR tracking, and key strategic projects led by the President.

Operational Coordination & Project Management

• Partner with the President on company-wide operating rhythms—leadership meetings, quarterly business reviews, and all-hands sessions.
• Coordinate executive deliverables related to board materials, operational scorecards, and executive communications.
• Track and ensure accountability on critical initiatives—monitoring progress, flagging risks, and ensuring cross-functional follow-through.
• Facilitate cross-department collaboration, ensuring alignment between Operations, Product, Finance, and Commercial teams.

Sales & Marketing Enablement

• Drive alignment between Sales and Marketing, coordinating meetings, campaign reviews, and GTM planning cadences.
• Support pipeline and performance reviews, ensuring data accuracy, timely follow-up, and clear next steps.
• Prepare and refine high-impact presentations, including QBR decks, client materials, and strategic updates.
• Accelerate execution speed by coordinating initiatives that cross departments—reducing friction and improving decision velocity.

Communication & Execution Excellence

• Craft and refine executive-level messaging, including communications to leadership, staff, and external stakeholders.
• Represent the executives with professionalism and discretion in all interactions—serving as a trusted extension of the leadership team.
• Plan and manage logistics for travel, offsites, and team events that build engagement and alignment across the company.
• Leverage AI tools (ChatGPT, Copilot, Notion AI, etc.) to automate workflows, summarize meetings, and optimize documentation.

What You'll Bring

• Bachelor’s degree or equivalent experience in executive support, operations, or business management.
• 3–5 years supporting senior executives, ideally across Sales, Marketing, and Operations in a high-growth SaaS or healthcare environment.
• Proven experience supporting a COO, President, or C-level leader with exposure to board reporting, financial tracking, and company-wide planning.
• Mastery of Microsoft 365, and familiarity with CRM and analytics tools (Salesforce, HubSpot, Power BI).
• Demonstrated ability to anticipate needs, manage competing priorities, and maintain composure under pressure.
• Superior written and verbal communication skills—able to translate complex information into clear, concise executive summaries.
• High integrity, sound judgment, and discretion when managing confidential or sensitive information.
• A proactive, resourceful, and process-minded approach with a bias toward clarity, organization, and execution.

Why This Role Matters

• Multiplies executive capacity—freeing ~1,500 hours annually across three senior leaders
• Increases operational efficiency by ensuring initiatives are tracked, decisions documented, and teams aligned.
• Improves execution velocity across Sales, Marketing, and Operations through proactive coordination and follow-through.
• Enhances organizational alignment by driving cross-functional clarity and communication between revenue and operations.
• Brings operational discipline and leverage to the executive office, enabling the President and commercial leaders to stay focused on growth, strategy, and scalability.

Who We Are:

At Phreesia, we’re looking for smart and passionate people to help drive our mission of creating a better, more engaging healthcare experience. We’re committed to helping healthcare organizations succeed in an ever-evolving landscape by transforming the way healthcare is delivered. Our SaaS platform digitizes appointment check-in and offers tools to engage patients, improve efficiency, optimize staffing, and enhance clinical care.

Phreesia cares about our employees by providing a diverse and dynamic work environment. We’re a five-time winner of Modern Healthcare Magazine’s Best Places to Work in Healthcare award and we’ve been recognized on the Bloomberg Gender Equality Index. We are dedicated to continuously improving our employee experience by launching new programs and initiatives. If you thrive in a culture of recognition, value inclusivity, professional development, and growth opportunities, Phreesia could be a great fit!

We strive to provide a diverse and inclusive environment and are an equal opportunity employer.