Executive Assistant

The Sr. Executive Assistant provides high-level administrative and operational support to the Senior Director of Americas Clinical Applications and serves as a key partner in supporting the effectiveness of the broader leadership team. This role is responsible for managing executive priorities, coordinating organizational activities, facilitating communication, and ensuring the efficient execution of key business processes across a geographically dispersed organization. This a remote role with less than 25% travel requirements

Key Responsibilities 

Executive Support 

• Manage complex executive calendars, scheduling, and meeting logistics 

• Prepare meeting agendas, presentations, reports, and supporting materials 

• Monitor and prioritize communications, ensuring timely follow-up on action items and commitments 

• Support executive time management by coordinating priorities and identifying scheduling conflicts 

Leadership Team Coordination 

• Coordinate leadership team meetings, off-site meetings, workshops, and strategic planning sessions, including travel for meetings 

• Develop meeting materials, capture action items, and track completion of key deliverables 

• Facilitate communication and coordination between leadership team members and cross-functional partners 

• Support onboarding activities for leadership team members as required 

Operational & Project Support 

• Coordinate organizational initiatives and special projects on behalf of the Senior Director 

• Assist with purchase requisitions and invoice processing 

• Support team recognition programs, employee engagement activities, and organizational communications 

• Maintain organizational documents, distribution lists, and internal collaboration sites 

• Assist with planning and execution of internal and external meetings, conferences, and team events, including travel to events 

Communication & Stakeholder Management 

• Serve as a primary point of contact for internal and external stakeholders 

• Build effective working relationships across Sales, Service, Marketing, Finance, HR, Operations, and AOS teams 

• Draft and distribute communications on behalf of leadership 

• Handle sensitive and confidential information with discretion and professionalism 

Qualifications & Requirements

• Proven experience as an executive assistance, preferably supporting leaders
• Exceptional organizational and time management skills
• Strong written and verbal communication skills
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
• Ability to manage multiple priorities in a fast-paced environment
• Demonstrated professionalism, discretion, and confidentiality
• Experience coordinating large-scale meetings, events, and leadership forums.
• Familiarity with project management and collaboration tools.

Key Competencies

• Executive presence and professionalism
• Organization and attention to detail
• Proactive problem-solving
• Relationship building and collaboration
• Adaptability and resilience
• Accountability and follow-through
• Customer service orientation

Who we are: We are a team of more than 72,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways.

How we work: When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual’s potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world’s most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

To find out more about Siemens Healthineers businesses, please visit our company page here.

The base pay range for this position is:

$65,590 - $90,189