Executive Assistant

The CEO Office is seeking an Executive Assistant to support the CEO, Chief of Staff, and the director level at Recare. The role is deliberately split evenly between two areas of responsibility and offers the opportunity to develop a generalist profile, work closely with the company's top management, and gain interdisciplinary insights from all departments.

This is what you can expect as an Executive Assistant (m/f/d):

• Work with purpose – Your work has a positive impact on patients, their families, and healthcare professionals.
• Corporate culture – We rely on flat hierarchies that promote high performance and strong team dynamics. We cultivate a culture of mutual respect, loyalty, and recognition. We strive together to achieve our goals and expect the same from you.
• Flexibility – Would you like to pick up your child from daycare? Do you enjoy exercising during your lunch break? We'll support you. We're a remote-friendly company, where you can work flexible hours, taking our clients' availability into account. You're also welcome to work on a workation basis by arrangement.
• Edenred card – which you can use according to your needs.
• Extra day off – So you can celebrate your birthday with your loved ones, you have it off.

In this role, you can work and grow with us as an Executive Assistant (m/f/d) in the CEO Office:

This role is deliberately divided equally into two areas of responsibility. It offers you the opportunity to develop a generalist profile, work closely with the company's management, and gain insights into all areas of the company.

Area of ​​responsibility 1: Administrative ownership of the CEO Office (approx. 50%)

Direct support to the CEO

• Complete calendar and appointment management
• Planning and organization of business trips
• Coordination of external appointments and events in collaboration with the marketing team
• Taking on smaller operational tasks (research, document creation, external communication)

Strategic support of the Chief of Staff / Authorized Signatory

• Operational support for strategic projects, management formats, target tracking and decision-making processes
• Support with communication initiatives (e.g. all-hands meetings) as well as with the preparation and follow-up of management meetings
• Maintenance and quality assurance of central knowledge databases (Notion) and contract databases (Contract Hero) in cooperation with the General Counsel
• Planning and implementation of management events (“Admin Weeks”, Management Retreats, etc.)

Area of ​​responsibility 2: Administrative & operational support of the director level and the organization (approx. 50%)

Support for the management team

• Administrative support of the four Directors (Product, Tech, Revenue & Growth, Finance) in their day-to-day business
• Organization of team events, sprints, and cross-departmental initiatives.
  Note: This is not a traditional secretarial role—the directors manage their own calendars. However, you will centrally organize and quality-assure joint leadership formats and strategic initiatives.

Company-wide administrative coordination

• Contact person for CEO and Chief of Staff availability as well as organizational coordination throughout the company

Job requirements

This is how we imagine you as an Executive Assistant (m/f/d):

Organizational excellence

• Experience in managing complex calendars and travel planning
• Structured, forward-looking and solution-oriented way of working
• Ability to manage multiple priorities in parallel

Strategic understanding

• Understanding of strategic relationships and business processes
• High degree of independence and decision-making ability in the administrative area
• Absolute discretion in handling confidential information

Communication & Collaboration

• Excellent communication skills at all levels of the hierarchy
• Service orientation and professional appearance
• Team player with high social skills

Language skills

• Fluent German skills
• Very good English skills

Practical requirements

• Remote-enabled working methods
• Willingness to temporarily assume strategic responsibility during the Chief of Staff's parental leave
• Fast availability for a timely start