Executive Assistant

Now, we are looking for an Executive Assistant to the Founder & CEO who will help manage business priorities, coordinate key initiatives, and ensure important decisions move into execution.

You will work closely with the Founder across business, strategy, operations, and special projects, bringing structure to information, keeping stakeholders aligned, and maintaining visibility over critical priorities.

The role requires strong judgment, high ownership, and the ability to take an initially unstructured task and independently move it forward.

What You'll Do

• Coordinate key initiatives across businesses, teams, and senior stakeholders
• Track priorities, decisions, commitments, deadlines, and follow-up actions
• Follow up with executives and teams on behalf of the Founder and maintain visibility over progress
• Prepare the Founder for important meetings by gathering context, structuring information, and highlighting key decisions
• Prepare agendas, briefs, reports, presentations, and summaries for strategic and board-level discussions
• Conduct research on companies, markets, competitors, partners, investments, and new business opportunities
• Turn complex or fragmented information into concise, decision-ready materials
• Coordinate communication with internal leaders, external partners, advisors, and other stakeholders
• Support evaluation of new initiatives by collecting data and consolidating input from relevant teams
• Identify blockers, missing information, and execution risks across priority projects
• Bring structure to new initiatives by defining next steps, owners, and required inputs
• Support preparation and follow-up for board meetings, strategic sessions, partnerships, and other high-impact discussions

Requirements

• 3+ years of experience in executive support, business operations, project coordination, consulting, or a similar role
• Experience working directly with a Founder, CEO, entrepreneur, or senior executive
• Strong written and verbal communication skills in English and Russian
• Strong business judgment and ability to quickly understand unfamiliar topics
• Excellent research, analytical, and information-structuring skills
• Ability to turn incomplete requests into a clear plan and follow them through to completion
• Strong stakeholder management and follow-up skills
• Ability to manage several priorities simultaneously while maintaining accuracy and attention to detail
• Confidence communicating with senior executives, partners, and external stakeholders
• Ability to work independently and make sound judgment calls
• High level of discretion when handling confidential business information
• Comfortable working in a fast-changing environment
• Availability to work primarily within the Founder's EST time zone