Executive Assistant

Apollo.io is the leading go-to-market solution for revenue teams, trusted by over 500,000 companies and millions of users globally, from rapidly growing startups to some of the world's largest enterprises. Founded in 2015, the company is one of the fastest growing companies in SaaS, raising approximately $250 million to date and valued at $1.6 billion. Apollo.io provides sales and marketing teams with easy access to verified contact data for over 210 million B2B contacts and 35 million companies worldwide, along with tools to engage and convert these contacts in one unified platform. By helping revenue professionals find the most accurate contact information and automating the outreach process, Apollo.io turns prospects into customers. Apollo raised a series D in 2023 and is backed by top-tier investors, including Sequoia Capital, Bain Capital Ventures, and more, and counts the former President and COO of Hubspot, JD Sherman, among its board members.

As an Executive Assistant in the Revenue organization, you will play a pivotal role in supporting the Head of Sales and Head of Customer Success at Apollo. Your primary focus will be on ensuring smooth day-to-day operations, efficient meeting planning, and proactive organization for both executives. Additionally, you’ll partner closely with the EA to the CRO on revenue-wide initiatives—including but not limited to the annual Revenue Kick Off (RKO)—helping drive alignment and execution across the broader go-to-market (GTM) organization. This role is Remote in the U.S.

Key Responsibilities

Executive Support

• Manage the active calendars of the Head of Sales and Head of Customer Success, ensuring alignment across internal and external priorities.
  
  
• Anticipate scheduling needs, prepare agendas, and ensure executives are equipped with the right context and materials.
  
  

Meeting Coordination

• Plan, organize, and execute leadership team meetings, all-hands, and cross-functional sessions.
  
  
• Prepare agendas, take detailed notes, and ensure timely follow-up on action items.
  
  
• Support executive prep for internal and external meetings, including customer and partner engagements.
  
  

Logistics & Operations

• Coordinate travel arrangements, accommodations, and itineraries for Sales and Customer Success leaders.
  
  
• Manage event logistics, including dinners, offsites, and team gatherings.
  
  
• Assist with operational processes that keep the GTM teams running smoothly.
  
  

Collaboration

• Partner with the EA to the CRO on revenue-wide initiatives (e.g., RKO, quarterly planning, GTM alignment sessions).
  
  
• Work cross-functionally with leaders in Sales, Customer Success, Marketing, and other departments to ensure smooth coordination and follow-through.
  
  

Special Projects

• Support key GTM projects and initiatives as needed, including project management, event coordination, and operational support.
  
  

Requirements

• Experience: 4+ years in an administrative or executive support role, preferably within a fast-paced, high-growth SaaS or technology company.
  
  
• Organizational Skills: Exceptional organizational abilities with strong attention to detail and the ability to manage multiple priorities seamlessly.
  
  
• Interpersonal Skills: Strong relationship builder who can partner effectively with executives, peers, and cross-functional stakeholders.
  
  
• Communication: Excellent written and verbal communication skills, with the ability to craft clear and professional correspondence.
  
  
• Problem-Solving: Resourceful and proactive, with a solutions-oriented mindset.
  
  
• Confidentiality: Ability to handle sensitive information with discretion.
  
  
• Deadline Management: Comfortable working in a fast-paced environment with ambitious goals and timelines.
  
  
• Tech Proficiency: Proficiency with Google Workspace (Calendar, Docs, Sheets, Slides) and a willingness to learn new tools and apps (e.g., Notion, Slack, Zoom).

We are AI Native

Apollo.io is an AI-native company built on a culture of continuous improvement. We’re on the front lines of driving productivity for our customers—and we expect the same mindset from our team. If you're energized by finding smarter, faster ways to get things done using AI and automation, you'll thrive here.

Why You’ll Love Working at Apollo

At Apollo, we’re driven by a shared mission: to help our customers unlock their full revenue potential. That’s why we take extreme ownership of our work, move with focus and urgency, and learn voraciously to stay ahead.

We invest deeply in your growth, ensuring you have the resources, support, and autonomy to own your role and make a real impact. Collaboration is at our core—we’re all for one, meaning you’ll have a team across departments ready to help you succeed. We encourage bold ideas and courageous action, giving you the freedom to experiment, take smart risks, and drive big wins.

If you’re looking for a place where your work matters, where you can push boundaries, and where your career can thrive—Apollo is the place for you. 

Learn more here!