Senior Executive Assistant

As an Executive Assistant, you'll operate at the heart of EPI, supporting the CPTO so he can focus on creating Europe’s next-generation payment system. You’ll be the organizational force ensuring that priorities run smoothly across a fast-moving, pan-European environment. 

You’ll take ownership of complex coordination, streamline the CPTO’s workflows, and build strong relationships with internal and external partners. Your role will be pivotal in enabling leadership productivity, reinforcing alignment, and ensuring operational excellence across the product and design team. 

If you’re resourceful, proactive, and energized by a high‑impact mission, this is your chance to contribute directly to Europe’s payment revolution. 

At EPI, we embrace a remote-first culture, enabling our teams to work remotely from the country they are based in, with in-person meetings at least once a quarter to foster collaboration and connection.

🐝 About the team

You will report directly to our CPTO, who  has more than 20+ years of experience in building, launching and scaling products and collaborate daily with other PA’s and the product and design team, as well as external stakeholders.

💥 Your impact

Executive Support & Calendar Mastery 

• Manage complex calendars across multiple European time zones 
• Anticipate needs, prioritize critical matters, and ensure leadership is always prepared 
• Organize meetings, briefings, agendas, and follow-ups 

Coordination Across Teams & Stakeholders 

• Serve as the operational backbone connecting leadership to internal teams 
• Facilitate communication across product, engineering, scheme, and marketing 
• Support alignment, track action items, and maintain momentum 

Meetings, Events & Logistics 

• Plan virtual and in-person meetings, workshops, off-sites, and leadership sessions 
• Manage travel, expenses, and scheduling with precision 
• Prepare presentations, communications, and executive materials 

Information, Reporting & Decision Support 

• Organize documentation and ensure information flows efficiently 
• Compile insights, summarize updates, and support KPI tracking 
• Maintain confidentiality and handle sensitive information with discretion 

Continuous Improvement 

• Optimize executive workflows and operational routines 
• Suggest improvements for coordination, processes, and communication 
• Strengthen the efficiency and rhythm of EPI’s Product and Design team 

💻 Technology stack

Proficient with MS Office, Slack, video‑conferencing tools and task‑tracking platforms (Jira, Confluence).

🕵🏻‍♀️ To succeed, you should meet at least 70% of these requirements

• 7+ years’ experience as an Executive Assistant supporting senior leaders or VP’s
• Background in fast‑paced, international, and tech‑driven environments
• Exceptional organizational and multitasking abilities, with strong prioritization skills
• Skilled at managing complex calendars, stakeholders, and workflows
• Experienced in preparing presentations, reports, and executive-level communications
• Proactive, independent, and able to anticipate needs and solve problems efficiently
• Strong interpersonal skills and a collaborative, team-oriented approach
• Fluent in English (C1/C2), additional language (German) is a strong plus
• Comfortable working remotely across multiple European time zones
• Willing to travel approximately once per quarter

🪜 If this looks like you, the recruitment steps are:

1. A first call with one of our recruiters 
2. An interview with the team’s Project Manager
3. An interview with one Head of Department
4. A final interview with our CPTO
5. Hopefully, an offer you can’t refuse 

⛔ Turn back if …

• You expect to manage a team immediately 
• You thrive only in fully processed, rigid environments 
• You want to reinvent everything on day one without understanding the context or regulatory constraints.