Executive Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to provide remote support to the founder of a London-based consultancy. The role focuses on managing day-to-day administrative operations, enabling the founder to focus on higher-value strategic work.

This role is ideal for someone proactive, reliable, and comfortable working in a professional, client-facing environment.

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Requirements

Key Responsibilities

Email & Calendar Management

• Manage a high-volume inbox and prioritize communications
• Schedule meetings across time zones, aligned with UK office hours
• Prepare and coordinate calendars and meeting details
• Draft and respond to routine emails with accuracy and professionalism

Administrative & Document Support

• Manage contracts and NDAs via Adobe Sign / DocuSign
• Track document status and maintain organized filing systems
• Support data room and document management
• Coordinate IT setup for new employees
• Maintain CRM data and internal documentation

Outreach & Communication

• Send personalized outreach emails to potential clients and partners
• Ensure high attention to detail in all communications

Additional Support

• Assist with light travel or logistics when needed
• Support personal inbox and task management

Ideal Candidate for the role

• Near-native English proficiency (written and spoken)
• Exceptional attention to detail (assessed during hiring)
• Proven Virtual Assistant or similar experience
• Strong organizational and multitasking skills
• Professional, reliable, and discreet
• Comfortable working within UK business hours
• Quick to learn new tools and systems