About the job Executive Assistant to the CEO Remote
We are seeking an Executive Assistant for the CEO/President of our winning team! The successful candidate will be a high-energy, organized individual with a positive attitude, great people and communication skills and the drive to help in our company's continued growth and success.
The duties for this position will include:
o Plans, coordinates, and ensures the CEO schedule is managed and followed.
o Works closely and effectively with the CEO to keep him informed of upcoming commitments and responsibilities and following up appropriately.
o Booking travel arrangements
o Filtering through and responding to emails.
o Filtering through mail.
o Tracking licensing CE requirements for all states
o Managing tasks and assignments to completion.
Ø Office Management
o Stocking/Ordering office supplies for the corporate office and our locations.
o Maintaining card key building access system
o Working closely with the Property Management Company to maintain the office building.
o Providing quotes for projects and managing those projects to completion.
o Other duties as assigned
Expectations for this Role:
Ø Follow all company policies and procedures
Ø Heavy schedule management
Ø Demonstrate attention to detail
Ø Present a professional, well-groomed personal appearance
Ø Maintain confidentiality of proprietary information and protect company assets.
Ø Prioritize tasks and assignments of greater urgency or importance.
Ø Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees.
Ø Respond to emails clear and professional language.
Ø Speak with others using clear and professional language, and answer telephones using appropriate etiquette.
Ø Welcome and acknowledge coworker and guests according to company standards, anticipate and address guests service needs, assist individuals with disabilities, and thank guests with genuine appreciation.
Ø Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.
Experience: