Executive Assistant I
Hennepin County
2 days ago
Full-time
Remote
United States
$64,982.90 - $97,474.40 USD yearly
Description
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Hennepin County is seeking an Executive Assistant to provide specialized administrative support to executive leaders in County Administration. This position will help to ensure smooth daily operations and coordination across a wide range of executive-level activities. This role requires independent judgement, confidentiality, and strong organization skills.
Current Hennepin County employees who refer a candidate hired into an open competitive position may be eligible for a $500 referral bonus. For more information visit employee referral program.Location and hours:This position is hybrid and will be performed both at the Hennepin County Government Center building in downtown Minneapolis at 300 South 6th Street, Minneapolis, MN 55487, and remote as job duties require. Work hours are typically Monday through Friday from 8 a.m. to 4:30 p.m. On-site expectations will be at least 2 days a week or more if needed. While this position is designated as hybrid, based on current requirements hires must reside in or relocate to Minnesota or Wisconsin. New Employee Orientation (NEO) for all new benefit-earning employees is in-person in downtown Minneapolis. Details about NEO will be provided upon hire.
About the position type:
This position is a full-time, benefit-earning position.
This position is internally classified as an Executive Assistant I.
Click here to view the job classification specification.
In this position, you will:- Maintain executive's calendar by scheduling appointments and arranging meetings and conferences, ensuring accuracy and adjusting priorities as needed based on shifting priorities and demands.
- Coordinate public or community relations activities and events, and executive travel arrangements.
- Enable and monitor meeting readiness by preparing agendas, assembling meeting materials, arranging and testing meeting technology, and distributing meeting materials and minutes.
- Screen, prioritize, and respond to phone calls, email, and written correspondence, and greet and assist visitors, applicants, and employees meeting with the executive.
- Assist with creating or coordinating the development of correspondence, procedures, meeting summaries, and reports on behalf of County Administration.
Need to have:- One of the following:
- Four years or more of general administrative work experience.
- Bachelor's degree in public administration, business administration, or other field appropriate to the position.
Nice to have:- Experience:
- Providing administrative support to an executive level position.
- Scheduling and managing multiple calendars.
- Handling multiple tasks, concerns, or projects simultaneously and effectively.
- Coordinating and facilitating meetings and events, in-person and virtually.
- Reviewing and editing communications, correspondence, procedures, reports, and more for a wide range and level of audiences.
- Providing high-quality customer service with exceptional attention to detail.
- Ability to:
- Navigate various professional dynamics while maintaining high levels of tact, discretion, and confidentiality.
- Establish and maintain collaborative working relationships with a variety of customers and partners including staff, managers, directors, assistants, and Hennepin County executive leadership.
- Communicate effectively both verbally and in writing including but not limited to upper-level management.
- Work independently and identify work needs; demonstrate the ability to work within a team atmosphere.
- Apply diversity, equity, and inclusion best practices in efforts to reduce racial and other disparities.
- Contribute to advancing the county's disparity elimination goals through high-quality administrative leadership.
- Work independently and identify work needs; demonstrate the ability to work within a team atmosphere.
About the department:
The mission of the Disparity Reduction line of business is to co-create equitable and innovative solutions to eliminate disparities and advance racial equity across Hennepin County. We join with all lines of business to make long-term positive impacts in the domains of education, employment, health, housing, income, justice, and connectivity. The Disparity Reduction line of business provides strategic directions, coordination, and management for the county’s disparity reduction efforts. This includes intentional strategy making across all seven domains as well as direct service areas within the line of business.
About Hennepin County:
Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align with our mission to serve residents through transformative services that eliminate disparities, eliminate inequities, and create opportunity for all and our vision of a community where all people are healthy, all people are valued, and all people thrive.
Our employees receive a combination of competitive benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at The Bridge (login as Guest).
Hennepin County envisions an organization where our commitment to diversity and the elimination of disparities is fundamental in providing excellent service to our community.
Your future. Made here.
This posting may be used to fill current and future vacancies.
Watch this video for application best practices and tips.
Invitations to interview will be based upon an assessment of education and experience.
Final candidates may be required to complete a background check.If you have any questions, please contact:Taylor Dahlbergtaylor.dahlberg@hennepincounty.gov