Executive Assistant, Government Relations

Amplify is seeking a strategic Executive Assistant (EA) to support five senior executives across our Marketing and Public Affairs (MPA) team, including Government Relations (GR). The ideal candidate is self-directed, motivated, and a natural collaborator. The EA will be responsible for a broad range of duties, including strategic calendar management, travel coordination, expense administration, and project planning for several high-impact team events.

Essential Responsibilities:

• Strategic Calendar Management: Manage dynamic executive calendars, proactively identifying schedule conflicts and optimizing meeting logistics (including A/V readiness and accessible settings).
• Executive Travel Coordination: Orchestrate seamless travel itineraries in compliance with company guidelines, preemptively resolving schedule conflicts and swiftly mitigating travel emergencies, including on occasional weekends during busy conference seasons.
• Expense Administration: Prepare and submit monthly expense reports accurately and on time.
• High-Impact Event Planning: Lead logistics and create detailed project plans for major team and department events, managing venues, catering, and A/V to guarantee exceptional attendee satisfaction.
• Culture & Team Operations: Champion team cohesion by organizing regular team-building activities, such as virtual gatherings with interactive learning sessions.
• Administrative Leadership: Function as the key administrative lead for GR leadership, tracking office correspondence, producing operational reports, and managing core processes like vendor invoice remittance and contracts.
• Continuous Improvement & Mentorship: Act as a collaborative team leader by proactively sharing technical efficiencies (e.g., AI integrations) and institutional knowledge to elevate team operational efficiency.
• Cross-Functional Communication: Establish and manage positive relationships across all levels of the company, prioritizing tasks efficiently and effectively communicating with internal leadership, external partners, and vendors

Required Qualifications:

• College degree or equivalent experience
• 3+ years of experience as an Executive Assistant in a professional office environment
• Experience using Google Suite and demonstrated familiarity with AI to improve operational efficiency
• Excellent verbal and written communication skills
• Excellent organizational, analytical, and problem-solving skills
• Demonstrated ability to navigate a fast-paced environment, full workloads, and provide occasional weekend support (e.g., for urgent travel or expense needs)
• Ability to prioritize competing tasks, manage interruptions, anticipate changing needs, and adjust priorities throughout the day

Preferred Qualifications:

• 5+ years of experience as an Executive Assistant in a professional office setting
• Proficiency with Google Suite  (Gmail, Calendar, Sheets), Microsoft Suite, Tableau, Salesforce (or equivalent CRM), and Smartsheet is a plus
• Experience collaborating with people from all organizational levels and backgrounds
• Interest in government relations, communications, and marketing

What we offer:

Salary is only one component of the Amplify Total Rewards package, which includes a 401(k) plan, competitive health insurance and mental health options, basic life insurance, paid time off, parental leave, and access to best-in-class development programs. The gross salary range for this role is $95,000 - $108,000. This role is eligible to earn an annual discretionary bonus that rewards individual and company performance.