Executive Assistant, Global Investment Services

Location: New York

Job Function: Global Investment Services 

Job Type: Permanent

Req ID: 17071 

GIC is one of the world’s largest sovereign wealth funds. With over 2,000 employees across 11 locations around the world, we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the world’s industry leaders. As a leading global long-term investor, we Work at the Point of Impact for Singapore’s financial future, and the communities we invest in worldwide.

GIC Global Investment Services (GIS)

GIS provides strategic investment services and financial management across GIC’s public and private market asset classes. Leveraging data and emerging technologies, the department drives the development and execution of business infrastructure plans while shaping scalable, agile, and resilient operating models that enable growth and deliver operational excellence.

GIS provides operational expertise spanning market settlements, transaction management and execution, investment data operations, portfolio finance, valuations, accounting, and tax services, as well as portfolio administration.

What impact can you make in this role?

You will be part of an integrated team that provides investment services across all public and private markets asset classes for GIC.

What will you do as an Executive Assistant?

The Executive Assistant will provide administrative and business management support to the GIS team in the New York Office (NYO). This role goes beyond traditional administrative duties, contributing to enterprise and departmental initiatives, operational excellence, and strategic alignment with GIS’s broader goals. The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities in a dynamic, fast-paced environment.

Key Responsibilities:

1. Executive and Administrative Support

• Serve as a professional representative of the NYO GIS team to internal and external stakeholders, ensuring effective communication and stakeholder engagement.
• Provide comprehensive administrative support to GIS functional leaders in the New York Office, including travel administration and expense claims.
• Manage GIS visitors to NYO agenda and logistics for meetings, and business travel, including itineraries, accommodation and compliance with GIC policies.
• Collaborate closely with executive assistants and business partners across global offices to coordinate meetings and engagements with strategic partners.

2. Business Operations and Management Support

• Support enterprise and departmental projects and initiatives, ensuring alignment with GIS strategic priorities, data, technology, and operating models.
• Coordination of NYO operational metrics and reporting including budget tracking, cost management, and business administration activities.
• Contribute to the annual business planning and budgeting process, supporting execution and follow-up on key deliverables.

3. Office and Policy Administration

• Ensure GIC policies and procedures are effectively cascaded and implemented locally (e.g., travel, expense, and compliance policies).
• Establish and maintain office procedures and standards to enhance efficiency and operational effectiveness (e.g. department business continuity plans).
• Manage document control, record-keeping, and filing systems (e.g., EDMS) to ensure accuracy, confidentiality, and accessibility.

4. People, Culture, and Team Engagement

• Coordinate staff welfare activities, team events, and engagement initiatives, including sourcing and managing vendors.
• Support recruitment, onboarding, and training of new joiners, serving as a resource for GIC systems (e.g., Concur, FCM, MyAccess, Zoom).
• Promote a collaborative and inclusive team culture through effective communication and coordination.

5. Project and Change Management

• Assist in operationalizing enterprise and departmental frameworks to enhance organizational performance.
• Support change management efforts and ensure smooth implementation of new processes, systems, and initiatives.
• Prepare presentations, reports, and materials for departmental projects and leadership updates.

6. Enterprise tax management

• Facilitate the mailing of tax documents, coordinating with NYO reception and personally delivering documents to the post office when necessary.
• Distribute mail addressed to tax team members, including tax notices and refund checks.
• Manage the flow of interoffice mail and coordinate the delivery of documents to external partners
• Prepare and manage the Docusign process for tax documents requiring signatures from senior team members.

What qualifications or skills should you possess in this role? 

• Minimum 5 to 7 years of relevant experience in providing secretarial and administrative support to a team of professionals
• Ability to be a dynamic team player, collaborative, organized, responsive professional with experience supporting multiple stakeholders.
• High learning agility with good pro-activeness in problem solving and striving for greater efficiency and effectiveness in task management
• Highly organized and detail oriented, with the ability to handle multiple simultaneous tasks, prioritize and meet engagement deadlines
• Ability to prioritize, multitask, and thrive in a hectic, fast paced global work environment.
• Excellent communication (written and verbal), interpersonal and organizational skills
• Adept at working independently and efficiently on activities in which instructions, practices, and procedures may be ambiguous.
• Good general knowledge of IT equipment and usage, Word, PowerPoint, Excel & Outlook
• Experience in finance industry is an added advantage

Work at the Point of Impact

We need to be forward-looking to attract the right people to help us become the Leading Global Long-term Investor. Join our ambitious, agile, and diverse teams - be empowered to push boundaries and pursue innovative ideas, share your views, and be heard. Be anchored on our PRIME Values: Prudence, Respect, Integrity, Merit and Excellence, which guides us in how we make our day-to-day decisions. We strive to inspire. To make an impact.

Flexibility at GIC

At GIC, our offices are vibrant hubs for ideation, professional growth, and interpersonal connection.  At the same time, we believe that flexibility allows us to do our best work and be our best selves.  Thus, our teams come into the office four days per week to harness the benefits of in-person collaboration but have the flexibility to choose which days they work from home and adjust this arrangement as situational needs arise.

We are an equal opportunity employer

As an employer, we passionately believe every individual brings with them unique diversity of thought and perspectives to meaningfully enrich perspectives of GIC teams to drive competitive performance. An inclusive environment yields exceptional contribution.

Compensation

Our compensation philosophy reflects several principles. We strive to provide a competitive compensation package to attract and retain talent globally. We pay for performance, and reward sustainable results.

Total pay for this position comprises base pay and bonus. The anticipated base salary range for this role is between $90,000 and $120,000.  Bonuses, which may form a meaningful proportion of the total pay package, are determined based on company and individual performance.

Learn more about our Global Investment Services Department here: https://gic.careers/departments/global-investment-services/