Executive Assistant – Founder/CEO

This is a remote position.

A schooling group based in California, United States, seeks a highly organised, proactive, and tech-savvy Executive Assistant to provide direct support to the CEO/Founder in managing a fast-paced organisation. 

Owing to the time zone difference, this role's working hours are 5:30 PM to 12:30 AM South Africa Standard Time (SAST), plus 2 hours in the early morning (SAST) for coordination and follow-ups.

This role requires excellent planning ability, clear communication, sound judgment, and the confidence to manage both people and projects effectively. 

The ideal candidate is a strategic doer — someone who keeps the CEO focused, ensures priorities are met, and maintains momentum across multiple initiatives. You'll thrive in a dynamic environment and be equally comfortable handling details and managing systems. This role will suit a mature person with an A-type personality.

Key Responsibilities

• Executive & Email Management:
Manage the CEO’s inbox, schedule, and daily communications. Prioritise urgent items, ensure timely responses, and maintain a clear communication flow.

• Project & Task Coordination:
Track active projects, monitor deliverables, and follow up with staff to ensure goals and timelines are met.

• Internal Communication:
Liaise between the CEO and directors, prepare meeting agendas, capture decisions, and ensure consistent follow-through.

• Organisation & Systems:
Build and maintain systems to streamline operations — including task tracking, shared drives, and workflow dashboards.

• Software & AI Integration:
Quickly learn and apply new software platforms and AI productivity tools (such as Notion, ClickUp, ChatGPT, Google Workspace automations, etc.) to improve efficiency.

• Confidentiality & Professionalism:
Handle sensitive communications and internal information with complete discretion and tact.

This is more than a diary management role. You'll be in the driver's seat, managing and directing the CEO's day.

Requirements

Ideal Candidate Profile

• Mature, exceptionally organised, detail-oriented, and disciplined.
• Works well independently and thrives in a remote environment with non-traditional hours.
• Strong written and verbal communicator, confident managing both upward and laterally across teams.
• Tech-forward and eager to adopt new tools, systems, and AI-based efficiency techniques.
• Fast learner who adapts quickly, anticipates needs, and takes initiative.
• Pleasant and professional personality — warm, calm, and approachable, while maintaining firmness and authority when required.
• Comfortable managing multiple priorities and following through consistently.

Why This Role Matters

This role is central to maintaining clarity, accountability, and progress across the organisation. The CEO is looking for a dependable, forward-thinking partner who can bring structure, coordination, and innovation to daily operations — someone who ensures nothing falls through the cracks.

If this sounds like you, we encourage you to apply right away.

Benefits

• Fully Remote
• Work with a USA-based schooling group