Executive Assistant

The Executive Assistant will be the operational backbone that keeps Blueprint's most senior leaders focused on the work that matters most. This role exists to eliminate friction, protect capacity, and ensure that nothing falls through the cracks at a moment when our execution could determine whether transformative technologies reach the people who need them.
Blueprint is at an inflection point. Multiple landmark far-UVC studies will report in early 2026. Our government affairs function, launched just last year, has already secured six mentions on the importance of reusable respirators across House and Senate Appropriations bills. We're poised to influence hundreds of millions in pandemic preparedness funding and shape deployment of technologies that could protect millions during the next outbreak. The leaders driving that work need a trusted partner who makes every hour count.
The Executive Assistant will report to the Chief of Staff to the Executive Director. Your work will support both the Executive Director and the Chief Operating Officer (COO) to serve as a force for clarity and follow-through across the organization. You anticipate what's needed before you're asked, move quickly without sacrificing quality, and take genuine satisfaction in the kind of behind-the-scenes excellence that makes ambitious work possible. You're a skilled communicator who represents Blueprint's leadership with polish and good judgment — with partners, funders, and colleagues alike. You thrive in ambiguity, know when to ask and when to act, and understand that getting the logistics right is never just about logistics. You are extraordinarily organized and detail-oriented. You know that behind every smooth interaction and well-run meeting is someone who got a hundred small things exactly right.
This role will evolve as Blueprint scales, but the core mandate stays constant: keep the leadership team unblocked, organized, well-prepared, and able to operate at their best.

Key Responsibilities

Executive Support

• Own and strategically manage complex calendars for the Executive Director and COO — anticipating conflicts across overlapping stakeholder commitments, staying weeks ahead, and ensuring every scheduling decision reflects what matters most.
• Plan and manage complex, frequently changing travel, including itinerary building, logistics coordination, and anticipating needs across time zones.
• Continuously identify and act on opportunities to protect executive time by auditing commitments and ensuring every hour is spent where it has the most impact.
• Own inbox management for the Executive Director and COO with the kind of rigor the role demands — triaging requests with urgency, drafting emails with precision, and maintaining a robust tracking system so that nothing goes unanswered, unrouted, or unresolved.
• Act as an information funnel, filter, and facilitator to ensure the right people have the right information at the right time, and that nothing important gets lost in transit. This may include summarizing communications, looping in relevant people, and attending meetings to organize takeaways.
• Serve as a trusted support to the entire executive team by providing a high level of discretion and compassion, ensuring their resources are spent on the highest priority items, and serving as a sounding board as needed. 
• Regularly represent Blueprint's leadership to external partners and funders with a professional demeanor and warmth, ensuring the interpersonal judgment you bring to those interactions matters as much as the logistics behind them.

Administrative Support

• Prepare briefing documents and materials for meetings, presentations, and speaking engagements.
• Own post-meeting follow-through by converting discussions into clear action items, assigning ownership, and tracking completion so nothing important gets dropped.
• Support fundraising and strategic work by compiling research, synthesizing information, and ensuring leadership has what they need to make well-informed decisions.
• Manage end-to-end board meeting logistics, coordinating across complex stakeholder schedules, preparing materials, and ensuring every engagement honors the time and trust board members invest in Blueprint’s mission.
• Process monthly expense reports on behalf of the executive team.

Project Coordination

• Coordinate with the Chief of Staff to track executive initiatives and ensure timely delivery of action items.
• Support the preparation of presentations, reports, and proposals, including materials for external meetings, board updates, and conference engagements.
• Coordinate logistics for in-person meetings to ensure organizational efficiency.
• Assist in planning and executing internal events and team activities.

Other duties as required.

What This Role Is Not

The best executive assistants find deep professional satisfaction in the craft itself:  the elegant calendar, the perfectly timed brief, the problem that was solved before anyone knew it existed. We're looking for someone who takes genuine pride in making their principals' lives smoother, and who sees that work as substantive and worth doing exceptionally well. The ideal candidate is someone whose instinct is to enable progress, who is energized about helping others become more effective, and is excited about seeing things through to completion. If that's not where you do your best work, this role will not be a good fit.

This is a role for someone who has mastered the craft, and we anticipate that competitive candidates will bring at least five years of administrative experience, with at least two in a dedicated executive support role.

What We Offer

Compensation: The base salary for this position ranges from $100,000-125,000 USD. We consider a variety of factors when formulating an offer, including but not limited to, the role and responsibilities, work experience, education/training, skills, expertise, and internal equity.

Benefits: Our benefits package for full-time employees includes:

• Unlimited PTO + paid holidays.
• Generous health and wellness benefits through an Individual Coverage Health Reimbursement Arrangement (ICHRA) for you and your family.
• Fully paid family leave.
• Annual 401(k) contributions equal to 10% of your base salary.
• $5,000 annually to support professional development and productive remote work.
• Access to multiple frontier LLMs.
• Institutional access to a range of major news outlets and publications.

Applications Due: March 27, 2026 at 11:59 PM Eastern Time

Location: Remote, Washington, DC preferred