Executive Assistant
KinaxisAbout Kinaxis
Elevate your career journey by embracing a new challenge with Kinaxis. We are experts in tech, but it’s really our people who give us passion to always seek ways to do things better. As such, we’re serious about your career growth and professional development, because People matter at Kinaxis.
In 1984, we started out as a team of three engineers based in Ottawa, Canada. Today, we have grown to become a global organization with over 2000 employees around the world, and support 40,000+ users in over 100 countries. As a global leader in end-to-end supply chain management, we enable supply chain excellence for all industries. We are expanding our team in Europe and around the world as we continue to innovate and revolutionize how we support our customers.
Our regional offices serve as centralized hubs where employees and customers from across Europe can come together to work towards solving some of the biggest challenges facing supply chains.
Location
This is a remote position. You can work from home and be located anywhere in France
Role Overview
The Executive Assistant provides high-judgment, proactive support to Senior Executives, enabling them to operate effectively in a fast-paced, global environment. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs, manage complexity, and adapt quickly as priorities evolve.
As a trusted partner and key point of contact, the Executive Assistant interacts confidently with executives, internal teams, and external stakeholders, handling sensitive information with professionalism and sound judgment.
Key Responsibilities
- Manage complex, dynamic calendars for Senior Executives, balancing competing priorities, timezones, and shifting business needs.
- Plan and coordinate end-to-end executive travel, including flights, accommodations, ground transportation, and schedule optimization.
- Prepare, submit, and reconcile executive expense reports, ensuring accuracy, compliance, and timely processing.
- Manage and prioritize executive inboxes and communications
- Coordinate customer briefing materials with account teams to ensure executive readiness for meetings.
- Coordinate meeting scheduling with external stakeholders and aligning calendars with internal senior leaders.
- Serve as a trusted liaison between Executives and their leadership teams, always maintaining confidentiality and exercises discretion.
- Anticipate challenges, identify risks, and proactively resolve issues before they impact executive effectiveness. Assist with additional administrative, operational, and coordination tasks as required to ensure executive effectiveness
Experience & Qualifications
- Post-secondary diploma or degree in a related field, or equivalent professional experience.
- 5+ years of progressive Executive Assistant experience, including direct support of senior leaders or C-level executives.
- Proven experience coordinating complex, multi-leg travel in a fast-moving environment.
- Strong problem-solving and decision-making skills, with the ability to assess urgency and prioritize effectively.
- Clear, concise, and professional written and verbal communication skills suitable for executive-level audiences.
- High degree of comfort managing ambiguity, frequent change, and multiple inputs simultaneously
Role-Specific Skills
- Professional, approachable, and trusted; consistently demonstrates sound judgment and integrity.
- Builds strong working relationships and internal networks to enable effective execution.
- Thrives in a fast-paced, high-pressure environment with shifting priorities.
- Advanced proficiency in Microsoft Office, particularly Outlook.
- Experience with Concur or similar travel and expense tools is an asset.
- Experience supporting multiple leaders and managing competing demands.
Work With Impact: Our platform directly helps companies power the world’s supply chains. We see the results of what we do out in the world every day—when we see store shelves stocked, when medications are available for our loved ones, and so much more.
Work with Fortune 500 Brands: Companies across industries trust us to help them take control of their integrated business planning and digital supply chain. Some of our customers include Lockheed Martin, Yamaha, P&G, Honda, and more.
Social Responsibility at Kinaxis: Our Diversity, Equity, and Inclusion Committee weighs in on hiring practices, talent assessment training materials, and mandatory training on unconscious bias and inclusion fundamentals. Sustainability is key to what we do and we’re committed to net-zero operations strategy for the long term. We are involved in our communities and support causes where we can make the most impact.
People matter at Kinaxis and these are some of the perks and benefits we created for our team:
- Flexible vacation and Kinaxis Days (company-wide day off on the last Friday of every month)
- Flexible work options
- Physical and mental well-being programs
- Regularly scheduled virtual fitness classes
- Mentorship programs and training and career development
- Recognition programs and referral rewards
- Hackathons
For more information, visit the Kinaxis web site at www.kinaxis.com or the company’s blog at http://blog.kinaxis.com.
Kinaxis welcomes candidates to apply to our inclusive community. We provide accommodations upon request to ensure fairness and accessibility throughout our recruitment process for all candidates, including those with specific needs or disabilities. If you require an accommodation, please reach out to us at recruitmentprograms@kinaxis.com. Please note that this contact information is strictly for accessibility requests and cannot be used to inquire about application statuses.
Kinaxis is committed to ensuring a fair and transparent recruitment process. We use artificial intelligence (AI) tools in the initial step of the recruitment process to compare submitted resumes against the job description, to identify candidates whose education, experience and skills most closely match the requirements of the role. After the initial screening, all subsequent decisions regarding your application, including final selection, are made by our human recruitment team. AI does not make any final hiring decisions.