Executive Assistant

About the company: We believe success comes down to people. GoDigital Media Group is a multinational conglomerate with unique purpose, exponential growth and groundbreaking leadership. GoDigital is an ecosystem of business units that unite content, community and commerce. We inspire happiness by connecting consumer passion points in music, entertainment, and sports. Our 1000+ employees share values that drive business results. GDMG partners with others that share our vision. The GoDigital Way is inclusive, extensive

and collaborative.

About the role:

We are looking for a highly organized, reliable, and proactive professional to provide on-site operational and administrative support for a senior executive. This is an in-person role based in Delray Beach, FL, ideal for someone with a flexible schedule, a strong sense of ownership, and the ability to manage multiple priorities with minimal supervision. The selected candidate will serve as a key operational resource, ensuring day-to-day needs are addressed efficiently and professionally

Responsibilities:

• Oversee the day-to-day operational and facilities needs, including coordinating and supervising vendors, service providers, and contractors to ensure timely completion of work in accordance with established standards.
• Serve as the on-site point of contact during vendor visits, installations, and service appointments, ensuring all work is completed as agreed and properly documented.
• Manage the executive's calendar with a high degree of accuracy, coordinating across internal teams and external stakeholders while proactively identifying and resolving scheduling conflicts.
• Coordinate travel logistics including flights, accommodations, ground transportation, and detailed itinerary management for both domestic and international trips.
• Provide on-site support during events, managing logistics and ensuring seamless execution from planning through completion.
• Assist in the planning and coordination of corporate events, dinners, and executive gatherings, overseeing vendor management, guest coordination, and on-site operations.
• Handle local errands and in-person tasks as required, including supply runs, vendor follow-ups, and time-sensitive logistics.
• Uphold the highest standards of professionalism and confidentiality across all internal and external communications.

Requirements:

• 1–2 years of experience in an Executive Assistant, Administrative Coordinator, or Operations Coordinator role, preferably within a corporate or professional services environment.
• Valid driver's license required.
• Experience managing task tracking and status reporting, with the ability to provide regular progress updates to senior leadership in a clear and organized manner.
• Flexible schedule with availability to be on-site during business hours on short notice.
• Demonstrated ability to manage multiple priorities simultaneously with strong organizational and time management skills.
• Proficiency in Google Workspace, Microsoft Office Suite, and business collaboration tools such as Zoom, SharePoint and HubSpot.
• Strong written and verbal communication skills, with the ability to interact professionally with senior-level stakeholders.
• Proven ability to handle sensitive and confidential information with discretion and sound judgment.
• Proactive, detail-oriented, and solutions-driven professional with the ability to work autonomously in a dynamic, fast-paced environment.

Our values:

• Commitment: We strive for excellence, empower others, reject complacency, deliver exceptional value, and aim to make the world happier daily.
• Leading from Behind: We foster self-worth beyond job success, prioritize the organization and others, and believe leaders eat last.
• Integrity & Fairness: We promote a meritocracy where equity, inclusion, and honesty are paramount, and everyone’s voice matters.
• Flourishing: We pursue continuous growth to align our work with what we love, excel at, and what the organization needs.
• Fearless: We make bold, rational decisions, embrace failure as a learning process, and manage risks effectively.

Company Benefits:

At GoDigital Media Group, we offer a competitive benefits package that includes paid time off accrual, 401(k) retirement plan eligibility, access to voluntary benefits through MetLife and access to GDMG University, our internal training program hosted by entertainment, music, and industry leaders, as well as company events and excursions.