Executive Assistant

Executive Assistant (Remote | South Africa | US Hours)

Job Type:

Full-Time (40 hours per week)

Working Hours:

Monday to Friday
Flexible 8-hour shift between 14:00 – 03:00 (SAST) aligned with US business hours

Salary:

Paid monthly in South African Rand (ZAR)

Overview

We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to support a fast-paced, high-performing real estate team. This role is critical in ensuring smooth daily operations, efficient communication, and accurate data management across the business.

The ideal candidate thrives in a dynamic environment, can manage multiple priorities, and is comfortable working with CRM systems and spreadsheets.

Key Responsibilities

1. Operations, Collaboration & Recruiting Support

• Collaborate with agents, brokers, and team members to support daily operations
• Ensure smooth lead transitions and proper follow-through
• Maintain clear and effective communication across teams
• Assist with tasks assigned by leadership and agents
• Support recruiting efforts (candidate outreach, tracking, and interview scheduling)
• Manage recruiting pipelines within CRM systems
• Assist with onboarding coordination and new team member setup

2. Communication & Follow-Up

• Build and maintain relationships with potential clients
• Follow up with leads at different stages of the sales process
• Share information on properties, market trends, and services
• Execute communication strategies set by leadership
• Conduct outbound calls when required

3. Scheduling & Training Coordination

• Manage calendars for agents and leadership
• Schedule meetings, training sessions, and team events
• Ensure team members are registered for required training
• Track attendance and follow up on completion

4. Administrative Support & Data Management

• Perform general administrative tasks
• Support high-performing agents and team leads
• Maintain accurate data entry across CRM systems and spreadsheets
• Update and manage tracking documents (leads, transactions, agent activity)
• Ensure data consistency across platforms (e.g., CRM, spreadsheets, internal tools)
• Assist with reporting and basic data analysis

Requirements

• Proven experience in real estate support or administration
• Experience with CRM systems (Follow Up Boss preferred)
• Strong organizational and multitasking abilities
• High attention to detail and accuracy
• Excellent written and verbal communication skills
• Comfortable working in a fast-paced, remote environment

Technical & Work Environment Requirements

• Reliable minimum 50 Mbps fibre internet connection
• Fully functional laptop or computer suitable for remote work
• Loadshedding backup solutions (e.g., inverter, UPS, or alternative power source)
• Quiet, distraction-free workspace

What We’re Looking For

• Self-motivated and proactive individual
• Strong problem-solving skills
• Ability to work independently and as part of a team
• High level of professionalism and accountability

Benefits

FULL-TIME
OPEN-ENDED CONTRACT
PTO 
INCREASES BASED ON ANNUAL PERFORMANCE REVIEW