Executive Assistant

Offshore Launch is a staffing agency that specializes in helping small business owners scale their operations with the top 1% of global remote talent. We are a people-centered agency with a passion for leaving every person and business in a better position than we found them.

Why Join Offshore Launch?

• Impact the growth and success of small and medium-sized businesses.
• Work in a people-first, remote environment that values growth and ongoing development.
• Access comprehensive benefits that include HMO, PTO, professional development, and an overall emphasis on teamwork and collaboration.
• Contribute to a culture that values partnership, service, and excellence.

Your Role:

As an employee of Offshore Launch, you are being hired for a unique role within a target Client’s company. We value long-term partnerships, and seek to recruit talent that will serve an individual Client’s business for multiple years.

You will work full-time with the Client company. However, the Agency provides ongoing support to ensure your continued success. As such, we create space for ongoing check-ins, feedback and development through:

• Membership in the Offshore Launch Slack workspace
• Bi-weekly All Team meetings
• Monthly reviews

Your job is to help the Client succeed.

Our job is to help you succeed.

Responsibilities:

• Manage the CEO’s inbox and task list, ensuring timely follow-ups and clear priorities.
• Schedule meetings, coordinate calls, and assist with business communication.
• Shift invoicing to QuickBooks and handle sending, tracking, and collecting payments.
• Prepare and maintain essential client documents like W9s and COIs.
• Help create and document standard operating procedures for smoother operations.
• Assist in setting up tools and systems to improve workflow efficiency.
• Support bid tracking and internal organization for future growth opportunities.
• Act as a proactive and dependable support to the CEO in a fast-paced environment.

Requirements: 

• 5+ years experience in an operational and executive assistant role. 
• Highly detail-oriented and thrives on clarity, structure, and follow-through.
• Proactive and takes initiative—anticipates needs before being asked.
• Tech-savvy with tools like QuickBooks, Google Workspace, Slack, and Zoom.
• Communicates clearly and professionally, both in writing and over the phone.
• Able to manage shifting priorities and work independently with minimal supervision.
• Brings experience supporting small U.S.-based businesses, ideally in construction or trades.
• Bonus if you’ve worked with entrepreneurs or supported civil/construction projects.
• A plus if you have a knack for improving workflows and streamlining operations.
  

Schedule: 9AM - 5PM CST

Compensation & Benefits (to be provided by Offshore Launch):

- $1000 - $1500/mo. depending on experience
- $500 bonus at 90 days and $1,800 available in annual performance bonuses
- 13th month pay
- Performance-based bonuses
- Comprehensive HMO policy, including dependents.
- Annual continuing education budget to support professional development