Executive Assistant

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Role:  Executive Assistant 
Priority Location: Philippines , South Africa or Latin America
Working Hours: M-F 8AM-5PM EST
Salary Range: $1500- 3000 per month (The final offer is at the client’s discretion and depends on the candidate’s interview result, skills, and experience.)
Type of contract: Independent Contractor 
Type of job: Remote

About the Role: We are seeking a mid-to-senior Executive Assistant / Operations Manager to support a fast-growing digital content entrepreneur. The position is the operational backbone of a rapidly scaling content ecosystem and may evolve into a Chief of Staff within 3–5 years.

The ideal candidate is AI-native, a critical thinker, highly organized, and capable of managing inbound communication, agency coordination, and content workflows while representing the executive's voice authentically.

Key Responsibilities:

1. Executive Support (Scheduling & Logistics)

• Manage complex calendars across time zones
• Plan and coordinate travel
• Filter and respond to emails, LinkedIn, and YouTube messages
• Identify high-value communications (~50+ emails/day, 280+ LinkedIn requests/week)
• Represent the executive professionally in their personal voice

2. Communications Filtering & Judgment

• Distinguish noise from real opportunities (mentorship, CEOs, investors, meaningful outreach)
• Draft and send responses aligned with brand tone (humble, thoughtful, mission-driven)

3. Agency Oversight & Content Pipeline

• Serve as main contact for creative agencies
• Ensure deadlines, quality, and continuous improvement
• Review scripts, videos, thumbnails, and research prompts
• Approve and publish content when executive is unavailable

4. AI Research & Workflow Automation

• Conduct AI-driven research and data synthesis
• Implement workflow automations
• Use AI tools (GPT, Gemini, Claude, Perplexity) with prompt engineering
• Advanced AI methods will be trained

5. Content & Community Management

• Manage newsletters, email campaigns, and community messages
• Draft content summaries and ensure consistent messaging
   

Qualifications:

• 3–6+ years of EA or Operations Manager experience
• Strong business acumen and ability to operate in high-growth, ambiguous environments
• Entrepreneurial mindset; judgment-first approach
• Exceptional English communication, written and verbal
• Mature thinker with high emotional intelligence
• Mission-driven, service-oriented, calm and compassionate
• Experience coordinating multiple teams (agency, editors, boards)
• Flexible work hours with 3–5 hours overlap with EST