Executive Assistant

As our Executive Assistant, you’ll be the right hand to our leadership team, managing schedules, coordinating events, and ensuring high-priority initiatives stay on track. You’ll serve as a trusted gatekeeper and problem-solver, enabling our leaders to focus on what matters most. This is not your typical EA role—at Ledgebrook, you’ll have a front-row seat to how a high-growth startup is built and have a real impact in shaping our culture, operations, and success.

What You’ll Do:

• Calendar and Travel Management: Help coordinate and manage complex schedules, meetings, and travel for our CEO and executive team across time zones
• Drive Special Projects and Events: Lead and support a variety of high-impact projects across operations, culture, events, and executive priorities
• Uphold Confidentiality & Trust: Handle sensitive information with discretion, judgment, and professionalism. Your integrity and reliability will be second to none
• Support Culture & People Ops: Help organize team events, onboarding logistics, and internal communications. Be a culture ambassador that keeps the team connected and engaged
• Keep Us Running Smoothly: Anticipate needs and remove roadblocks before they arise. Assist with meeting prep, follow-ups, action items, and cross-functional coordination

About you

Here at Ledgebrook we’re passionate about creating a team that thrives on continuous learning and shares our excitement about building a company from the ground up. We’re looking for people to join us with:

• A passion for delivering world-class customer service to our internal and external customers
• Intellectual curiosity and a strong desire for innovation, rather than following the status quo
• A hunger for continuous learning and opportunities to grow 
• Agile prioritization skills coupled with a keen sense of urgency - we balance getting it right with getting it done right now
• A strong drive and desire to win together as a high-performing team
• A moral compass to "do the right thing, period." We have zero tolerance for toxic behaviors
• An eagerness to actively participate and connect with the whole team, across remote locations
• An honest, transparent communication style

A proactive, solution-oriented mindset. We don’t look for blame, we look for the solution

Requirements

Must Haves:

• 3+ years of experience in an Executive Assistant or similar role supporting senior executives
• Strong organizational and project management skills with a demonstrated ability to manage competing priorities
• Proven track record of handling confidential information with discretion
• Confidence working with leadership team, investors, board members, or senior stakeholders

Nice to Haves:

• Proficiency with Google Workspace (Docs, Sheets, Calendar), Slack, and Zoom
• Experience coordinating across multiple time zones in a remote or hybrid team
• Previous experience in a high-growth startup or tech-enabled environment
• Background in People Ops, Recruiting, or Internal Comms

Benefits

• Competitive salary and meaningful equity
• Full remote flexibility and asynchronous work culture
• Unlimited PTO and fully paid sick leave
• Autonomy, purpose, and the chance to shape something from the ground up

At Ledgebrook, we’re building something truly special. If you thrive in a dynamic environment, take pride in helping others operate at their best, and want to be part of a team that care, strive, and thrive together, we’d love to hear from you.